Vacancies at Water Mission

Duties and Responsibilities

Mission Driven

• Maintain a strong Christian witness and model servant leadership to colleagues, partners, the communities we serve, and the public.
• Engage and participate in prayer before and after team meetings. 
• Lead and participate in biblically based staff devotions.    

Key Duties

• Lead a team of over 50 full-time and part-time staff and volunteers in three offices based in Kenya, including Nairobi, Makueni and Turkana.
• Collaborate with and provide guidance to Water Mission’s Kenya Matrix Staff, including the Human Resources Manager and Finance Manager. These staff report directly to Water Mission’s East Africa regional office. 
• Monitor and evaluate Water Mission Kenya’s performance against budgets, goals, and key metrics as established in the Business Plan.  
• Champion and foster a culture of quality and excellence in the delivery of WASH solutions in Kenya.     
• Ensure that Water Mission project management and enterprise accounting systems are accurate and up to date with operational and project activities. 
• Identify staff knowledge, skill, and ability gaps and plan employee training activities as required to improve employee performance.
• Proactively engage with other organizations and Governments in the WASH sector to advance our mission and vision and evaluate people and organizations for potential ministry partnerships.
• Collaborate cross-divisionally to support the grant process, including application, management, fulfillment, and reporting.   
• Perform supervisory duties including, but not limited to, overseeing staff training and development, prioritizing project requests, managing workloads and deadlines, setting goals, meeting schedules, and milestones, conducting performance reviews, and assisting in recruiting and hiring direct and indirect reports.   
• Champion initiatives for the care and well-being of Kenya staff.    
• Encourage staff to demonstrate Christian values and behaviors in their work, focusing on love, excellence, and integrity.   
• Contribute to the development of the Kenya program strategy.
• Oversee preparation of written budget proposals, program proposals, and cost estimates.
• Provide regular country program communication updates to Water Mission’s Headquarters regarding administrative, financial, and programmatic updates/needs.   
• Prepare and deliver presentations to Water Mission’s staff, the Kenya Program Board of Directors, partners, volunteers, and donors as needed. 
• Develop and retain talented, mission-driven employees. 
• Oversee, direct, and develop Water Mission’s Living Water Strategy in Kenya. 
• Other tasks as may be assigned.

Qualifications, Skills, and Experience

Relationship and Alignment

• Personal and growing relationship with Jesus Christ.
• Alignment with Water Mission’s Statement of Faith and core values of Love, Excellence, and Integrity.
• Alignment with the principles of servant leadership as embraced by Water Mission.

Qualifications and Experience

• Bachelor’s and/or master’s degree from an accredited university in Management, Engineering, Development or Business, Public Health, or any other related discipline.
• Proven experience managing >1,000,000 USD programs. 
• At least 1 year experience living in a developing country; African country preferred (equivalent experience will be considered).
• 8+ years in a leadership or management position with experience training, mentoring, and developing new leaders.
• Must be fluent in English; additional fluency in Kiswahili is an added advantage.
• Experience or technical knowledge of the WASH sector.
• Construction, engineering project management, and/or WASH Program Design experience preferred.
• Leadership experience in Christian ministry, evangelism, and discipleship.
• Experience in establishing and maintaining multiple partnerships with Christian ministries, NGOs, governments, UN organizations, and other development agencies.
• Advanced computer skills (Word, Excel, PowerPoint, Office 365, SharePoint).

Skills and Abilities

• Strong verbal and written communication skills in cross-cultural settings.
• Ability and willingness to work flexible hours when necessary.
• Ability and willingness to travel domestically and internationally, as required, according to job requirements.
• Commitment to ending the global water crisis. 

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Position Summary 

Working under the supervision of the Finance Manager, the assistant accountant will ensure that donor funds provided for the implementation of projects to the Kenya Country program are professionally processed, analyzed, accounted for and reported back to the donors on time.  Following established standards and procedures. This position will be based in Kitale and requires abilities to plan, develop, organize, direct, and coordinate a range of activities related to the office.

Our culture: As an employee of Water Mission Kenya, the assistant accountant is  responsible for developing a biblical worldview culture that leads to God-honoring excellence in all their work and reinforcing the following: providing accurate data, empowering staff to have the skills and mindset needed to acknowledge mistakes or problems as opportunities to find appropriate solutions, and empowering staff to consistently work for excellence in solutions that are consistent with Water Mission’s mission, vision, values, and standards.

A successful assistant accountant will:

General Responsibilities:

• Maintain a strong Christian witness and model servant leadership to colleagues, partners, the communities we serve, and the public. 

Other Responsibilities

Processing payments:

• Receives and checks fund requests from departments
• Prepares payment vouchers and cheques and submits for approval
• Posts all financial transactions in the Accounting system such as payment vouchers, liquidation and month – end adjustment journals.
• Reconciles funds requests from departments to ensure funds are used for the intended purpose.
• Obtains valid receipts from all goods and services procured and attaches them to payment vouchers
• Scrutinises employee float advances to ensure that they have been solely utilised for the intended prupose and follows up on all float advances that are due for liquidation.
• Scrutinises requests to ensure that procurement threshold principles are applied to every procurement of goods and services.
• Examines invoices to determine whether the goods and services being invoiced were received or performed.
• Prepeares and files tax returns such witholding taxes, PAYE and pension with the respective regulatory bodies.
• Posts motorvehicle logbooks on Netsuite to produce the cost of vehicle trips every week.
• Checks that all staff have filled in Timesheet App to ascertain the monthly cost of labor.
• Assists in preparation of year-end financial statements for audit purposes
• Responds and provides information required by the auditors
• Provides all documentation and files for audition processes
• Coordinates project verification exercise for external Audit purposes

Financial reporting and management:

• Posts all transactions in the Netsuite Accounting system by the 4th of the following month.
• Reconciles all bank accounts with cash books every month.
• Prepares and submits balance sheet reconciliation shcedules to the Finance and administration Manager by the 5th of the following month.
• Maintains the fixed asset register.
• Inputs data in Netsuite and reconsiles cash balances
• Review payments and ensure that all expenditures are within the approved budget
• Advices the Finance and Administration Manager on the need for replenishment of funds in the local operating account.

Custody of Accounting documents and compliance:

• Files all documents systematically for easy accessibility.
• Labels and packs files accordingly for identification purposes.
• Compliance with the terms and conditions of employment of the organisation
• Ensures compliance with the rules and regulations of regulatory bodies such as MRA
• Other duties as siigned

What is required?  

• Alignment with Water Mission’s Statement of Faith and core values of Love, Excellence, and Integrity. 
• Impeccable level of integrity in handling funds in an accountable and transparent manner.
• University degree in accounting/ finance or related field is required. 
• ACCA / CPA (K), registered with the Institute of Certified Public Accountants of Kenya (ICPAK) is an added advantage.
• In-depth experience in all accounting and financial management areas with strong technical knowledge of International (GAAP, IPSAS), local financial reporting standards, and compliances.
• At least two to three years of experience in financial management. 
• Excellent written and verbal communication skills, including articulating ideas and feedback constructively. 
• Advanced skills with MS Office suite (Word, Excel, Outlook, and SharePoint) and familiarity with financial and accounting information systems. 
• A knowledge of leadership, mentoring, management, analytical and organizational skills demonstrated by the ability to work independently and within a team, assess priorities, and manage various activities with attention to detail.
• Understanding the principles of adequate documentation and audit and the procedures necessary to ensure audit compliance.
• Excellent analytical skills.
•  Personal and growing relationship with Jesus Christ. 
• Excellent project management skills.  
• Excellent relationship and conflict resolution skills.   
• Ability to work both independently and collaboratively with a team.