Secretarial Assistant Administration at Kenya National Bureau of Statistics (KNBS)

Ref: KNBS/ SAA/21/2016

Reporting to the head of functional office the Secretarial Assistant will be responsible for all secretarial work.

Assistant Administration Job Responsibilities

• Taking oral dictation;
• Managing and organizing office records and documents;
• Operating office equipment;
• Attending to visitors/clients;
• Handling telephone calls and appointments;
• Maintaining office diary and travel itineraries;
• Ensuring security of office records, equipment and documents including classified materials;
• Preparing responses to single routine correspondences;
• Establishing and monitoring procedures for record keeping of correspondences and file movements;
• Ensuring security, integrity and confidentiality of data;
• Managing office protocol and etiquette;
• Any other duties as may be assigned by the head of functional office.

Qualifications For Assistant Administration Job

• Kenya Certificate of Secondary Education mean grade C (Plain) with at least C (plain) in English or Kiswahili language or equivalent qualification from a recognized institution;
• Business Education Single or Group Certificates (BES and GC) from the Kenya National Examination Council or any other recognized institution in the following subjects:-
• Typewriting II (minimum 40 w.p.m)/Computerized Document processing II;
• Business English I/communications;
• Office Practice I;Commerce I
• OR Craft certificate in Secretarial Studies from the Kenya National Examination Council or any recognized institution;
• Must have at least 3 (three) years progressive track record in secretarial work in a public or a key private sector institution;
• Certificate in Computer applications skills from a recognized institutions;
• Must be able to work in a collaborative team environment;
• Must demonstrate good communication and inter personal skills;
• Must meet the requirements of chapter six (6) of the Constitution of Kenya 2010.