Regional Finance Officer at Liverpool School of Tropical Medicine

Regional Finance Officer Job Duties

This post supports the Finance and Operations Manager (FOM) to ensure robust management systems, processes and Standard Operating Procedures are in place and implemented across LSTM Kenya and Tanzania offices (financial, programme and office management)

• Financial Management
• Work with the Financial Officer (FO) to ensure accurate recording of financial data in the financial system (QuickBooks).
• Ensure financial controls and systems are appropriate and in line with guidance from LSTM finance department. Responsible for communication of the controls and systems to all programme team.
• Work with FOM towards production of monthly management accounts and month end reporting submissions to agreed deadlines for review by the LSTM UK Management Accountant.
• Work with the FOM in production of year-end financial statements, including the consolidation of any other LSTM Kenya offices and branch reporting submissions in respect of Tanzania, for the group and local auditors.
• Work with FOM towards facilitation of external and donor audits
• Provide advice and guidance, including training, to the programme staff on budgetary and financial policies and procedures.
• Proactively ensure value for money is achieved in the delivery of all contracts
• Establish and maintain relations with the bank/financial body in regards to LSTM Kenya & Tanzania banking needs.
• Ensure adherence to acceptable Procurement standards by all staff as per the financial guidelines.
• Ensure accuracy of payments for the participants and facilitators at trainings, workshops before submission to
• FOM/STO (Senior Technical Officer) for approval.
• Management of programme monthly cash requirements.
• Managing bank reconciliations, including MPESA statements.
• Support both offices in preparation of annual budget and revised forecast for statutory and programme reporting periods on an accurate and timely basis.
• Work with FOM to ensure monthly financial and quarterly donor reports are completed on timely and accurate basis.
• Review of monthly reconciliations from FO.
• Assist the FOM with variance and burn Rate analysis on a monthly basis.
• Work with FOM to improve and standardise financial systems across both offices (Kenya/Tanzania) and ensure clear communication to all staff.
• Provide input into strategic objectives of the finance team and how it can be achieved.
• Assist with forecasting expenditure and budget analysis.
• Support the implementation of financial guidelines across all programmes.

Person Specification

• University degree in any business related degree preferably Accounting or Business administration
• Full professional accounting qualification: CPA (K), ACCA, ACA
• Proven professional and progressively responsible experience in finance, administration, budget, business administration or related area, in a multinational or non-governmental organisation
• Proven Knowledge and experience in companies act and statutory tax regulations
• Experience of managing a payroll function
• Experience of monthly management accounts preparation
• Experience of preparing year-end financial statements
• Experience of operating computerised accounting systems
• Experience of staff management
• Experience of programme management in excess of £5million
• Experience in internal control systems and procedure in a multinational organisation.

Skills & Abilities Required for Regional Finance Officer Job

• Proven administrative skills and the ability to effectively prioritise workload and meet deadlines
• Flexibility and willingness to adapt to change
• Ability to lead a team and work on own initiative
• Ability to relate to a wide range of people from inside the organisation and outside agencies
• Well-developed communication skills and an ability to liaise with internal customers and external suppliers and contractors in a professional manner
• Accurate attention to detail
• Ability to multitask
• Assessment and Interview
• Working knowledge of MS Office software applications with proficiency in Word and Excel
• Knowledge of Quickbooks accounting software
• Knowledge of international financial reporting standards for small and medium-sized entities
• Assessment and Interview
• Special Aptitudes
• Initiative & self-motivation
• Ability to network, build and maintain internal partnerships/relationships
• Open to learning both new and best practices
• Ability to work quickly and accurately under pressure to meet deadlines
• Sensitivity to a variety of cultures
• Ability to work with limited supervision
• Assessment and Interview

Circumstances

• Full time 40 hours
• Monday-Friday 8.00am to 5.00pm