Human Resource and Administration Officer at Ansoffs Consulting Limited

Duties and Responsibilities

I. Human Resource Management

• Manage and drive the key pillars of HR in close coordination with the Marking and Admin. Manager
• Recruitment & Induction; Job Roles & Organizational Structure; Remuneration & Reward
• Performance Management; Training, Development & Motivation
• Administrative HRM: Contract, Insurance, SACCO & Leave Management
• Be the direct contact person internal on all matters H.R on behalf of the Company in consultation with the Marking and Admin. Manager
• Drive the continual documentation and updating of all HR processes including required Data forms etc

II. Office Administration

• Take overall ownership of the smooth running of the office
• Procurement; assist in performing, monitoring and control of the procurement process in liaison with Finance department; maintaining supplies record, re-order levels coordination deliveries and liaising with finance Department on payment matters.
• Contract management; negotiating, drafting, maintaining and monitoring all supplier/service provider contracts
• Coordination and liaison with relevant service providers to ensure smooth running of office including internet, utilities etc
• Ensure organization and maintenance of office records in both paper and electronic format;
• Oversee distribution incoming and outgoing correspondence / deliveries
• Oversee the maintenance of communal office facilities and equipment
• Manage all office vehicle records, transport and messenger services including preparing monthly analysis of trips and costs and advising on efficiencies to be made
• Supervise interns.

III. Meeting & Event Management

• Coordinate all company internal and external events, meetings, seminars, workshops and other events including travel and accommodation arrangements for the CEO, board members, consultants and staff as required.
• Manage all transport and logistics with support from Administrative Assistant; all staff travel; book and issue staff with taxi vouchers, tickets for flights, hotel accommodation vouchers, prompt processing of visa to facilitate staff travel and effective monitoring of Travel expenditure

Minimum Requirements

• Minimum of a Higher Diploma in social sciences (Human resource management, Sociology or equivalent) or business administration. A Bachelors will also be considered
• Additional professional courses a MUST in relevant fields.
• Minimum of 3 years’ experience in a human resource management/administration role preferably in a consultancy firm
• Computer literate, highly proficient in Microsoft Office, particularly Word and Excel as well as an aptitude to learn other in-house programs
• Ability to develop productive working and interpersonal relationships, including team, negotiation and conflict handling skills.
• Demonstrated drive, proactivity and integrity
• Ability to communicate effectively (Oral and written skill)
• A high level of attention to fine detail
• Ability and commitment to working in a team environment
• Proven experience and versatility in coordinating multiple assignment and demanding schedules.
• An ability to work quickly and effectively under pressure and to tight deadlines
• An ability to motivate others to deliver on their roles
• Excellent organizational skills and ability to work independently