Finance Manager at Samuel Hall

Job Profile

The Finance Manager (FM) works directly under the supervision of the OD to ensure SH financial management is implemented in accordance with SH procedures and SOPs. The position is based within Samuel Hall HQ in Nairobi.

All management roles within Samuel Hall require flexibility of working hours as well as travel being a central part of the role. The FM will be required to travel a significant amount of time to Samuel Hall offices and areas of operation.

Vacancy Requirements

Applicants will need to possess and demonstrate the following qualifications and transferable skills:

• Advanced university degree with a minimum of 4 years of higher education
• At least 5 years of experience in senior finance positions
• Preferred background: working in areas of geographic operation (Afghanistan, Kenya, Central Asia/East Africa)
• Proven experience within the humanitarian/development sector
• Excellent experience in grants management
• Complete written and oral fluency in English; fluency in French desirable
• Exceptional knowledge of International Financial Reporting Standards (IFRS)
• Certified Accountant
• Strong analytical and mathematical skills
• Solid communications skills; verbal and written
• Strong prioritisation Skills
• Exceptional problem-solving skills
• Result oriented
• A successful track record in improving productivity, cost control, quality and service
• Knowledge of xero, as an accounting software
• Good IT skills and working knowledge of Excel spreadsheets and financial modelling
• Ability to adapt and work well within a team
• Ability to cope well under pressure, work occasionally irregular hours and meet tight deadlines

Terms of References
Consolidation of financial accounts and systems: The FM is responsible for the consolidation of all financial accounts and systems of Samuel Hall through xero.

• Responsible to manage all financial staff in SH offices
• Responsible for all financial matters
  • Petty cash
  • Banking and payments
  • Reconciliation
• Responsible for restructuring of the financial system
  • internal coherence and international accounting standards
• Responsible for correct storage in the financial software and GD for all relevant financial documents
  • Any contract including the payment of receipt of monies
  • Any receipts for reimbursements
• Responsible for organising financial documents
  • Including audits (globally/country office level)

Cash flow: Responsible for adequate cash flow forecast - to ensure that all aspects of SH operations have agreed levels of accessible finances (based on available and expected funds) to function for a three-month period as per SMT direction.

• Responsible for cash flow operations
  • Responsible for a 6-month cash flow forecast
  • Liaise with OD for approval of forecast
• Cash flow management
  • Provide solutions for any cash flow tension between Country Offices
  • Liaise with Country Team (CR and Finance) for country-based cash flow forecast

Financial focal point for stakeholders (internal and external)

• Advise all RPTs on contractual obligations, invoicing and other financial matters
• Advise the Country Representative on country-based weekly financial updates
• Responsible for the oversight of all financial contractual obligations with clients
  • First review of all contracts
  • Payment structure
  • Follow-up invoicing
• Responsible for the development and management of project and proposal budgets
• Approval of all fieldwork budgets
• Responsible for the coordination with the financial advisers for consolidated monthly reports and following all international guidelines

Reporting

• Responsible for preparing financial notes
  • Monthly for the OD and Directors at the 25th of the month for the next one
  • Weekly for the SMT using the standard template
• Advise the OD, Directors, board or other external stakeholders on any financial matter or questions
• Responsible for financial forecasting (for all offices)
  • Monthly, for the next 6 months
  • Annually, for the next 5 years
• Responsible for any investigation of financial mismanagement, fraud and diversion