Finance Associate - Financial Accounting (Accounts Payables) at Ipas Africa

Job Description

Ipas works globally so that women and girls have improved sexual and reproductive health and rights. We believe in a world where every woman and girl has the right and ability to determine her own sexuality and reproductive health. The Finance Associate, Financial Accounting is a key staff within the finance unit giving daily support to the Senior Advisor Financial Accounting on day to day financial transactions and system updates; whilst ensuring that all the general ledger postings are posted to the correct work orders. S/He ensures general ledger codes and monthly reconciliations are done promptly for all general ledger codes including bank reconciliations. This position is a country-level position, which primarily works with a country-based team and collaborates with other technical units organizationally, as well as with a range of external partners and stakeholders. This position is based at the Alliance office in Nairobi.

• Support the Senior Advisor, Financial Accounting (FA) in reviewing of all transactions (local purchase orders, contracts, travel advances, payment requisitions, and retires) as delegated by the Finance Manager through the IPAS Africa Alliance SOPs to ensure SOPs compliance based at the Nairobi office
• Receiving invoices from vendors and program staff and capturing/processing same in the financial management system
• Works closely with the Associate, Management Accounting to ensure correct coding of the expenditures as they are posted in the financial management system.
• Processing of payment requisitions forms (PRFs) through the financial management system
• Support the Senior Finance Advisor, FA in generating monthly consolidated financial reports for management consumption; both in-country and for the Head office.
• Cashbook maintenance-ensure timely update of receipts, payments, transfers etc.
• Accruals determination as per IPAS accrual policy, capturing same and clearance in the Financial Management System
• Ensure continuous and timely review of all expenses in the GL and month reconciliations of each including the bank reconciliations
• Support the Advisor, FA in ensuring that all General Ledger (GL) postings are correct and are posted to the right work orders and GL codes
• Perform any other duty as may be reasonably assigned from time to time

Minimum Requirements

• Bachelor's degree in Commerce, Science or Business Management with specialization in Accounting or Finance
• Certified Public Accountant of Kenya(CPA-K)
• Registered and practicing member of Institute of Certified Public Accountant of Kenya (ICPAK)
• At least 5+ years experience in a similar role
• Prior experience working with an ERP

Preferred Requirement

• Excellent analytical skills
• Attention to detail
• Excellent communication skills
• Previous working experience working with an Enterprise Resource Planning (ERP) system