Human Resource Assistant at Kenya Institute of Management (KIM)

Job Purpose

This position is responsible for coordinating overall administration of the department which a conducive working environment, data management, leave management and general cleanliness of the office.

Responsibilities

• Assist in data management and profiling by entering and updating employment and status-change data including appointments, probation, promotions, transfers, separations, confirmation dates, end of contracts and staffing changes for all the months and preparation of related periodic reports.
• Manage all types of leave i.e. study, annual, paternity and compassionate for the entire institution including the branches, leave schedules and leave administration for all staff.
• Supervise the tea and outsourced cleaning personnel to create a conducive working environment for the staff.
• Provide general clerical and administrative support to the Human Resources Division; compose and type letters, memoranda, and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to human resource management program.
• Assist in ensuring that all staff have up to date Job Descriptions and their files are neat and tidy, up to date and properly kept in safe custody.
• Perform a variety of general office support duties; make copies; maintain calendar of activities, meetings, and various events for assigned staff; process mail including receiving, sorting, time-stamping, logging, and distributing incoming and outgoing correspondence and packages and order office supplies.
• Set up the board room or any other designated room for Monday Sharing Sessions, interviews and other HR meetings.
• Assist in analyzing staff needs and performance reports include appraisal, training needs analysis and general performance of employee including PIP.
• Follow up with medical providers for KIM employees ensure they are covered and issue them with medical cards.
• Process staff badges for all employees including new employees.
• Assist in the development, communication and enforcement of the Institute’s policies, procedures and code of ethics to govern staff and stakeholders on ethical practices of the Institute.

Qualification

• Diploma in Human Resource from a recognised
• Member of IHRM
• Two(2)years of relevant work experience