Senior Procurement Officer at Adam Smith International

Type: 12 months (w/ possibility of extension)

Deadline: 8th of April 2018 (2330hrs East Africa Time)

Background

The Somalia Stability Fund is a multi-donor fund working towards a peaceful, secure, and stable Somalia. It offers Somali stakeholders a source of multi-year funding that can respond to local needs and opportunities. The Stability Fund aims to contribute to enhancing stability in Somalia through the following programmatic outputs:

• Fault-lines for political conflict (FGS-FMS, inter & intra state) are identified and appropriately addressed.
• Enhanced popular participation in governance, particularly for women and excluded communities
• Increased government visibility and community engagement
• Reduced community vulnerability to conflict

Purpose

• The SSF is seeking a Senior Procurement Officer to provide support and guidance on all procurement related activities and support the coordination of all grant and contract management and compliance from project inception to closeout.
  Key Tasks and Responsibilities
• In coordination with the Procurement Manager and Procurement Administrator, provide procurement and contracting technical assistance and support to the Investment Management team.
• Compliance: Ensure procurement conducted is guided by the SSF Procurement Policies and Procedures Manual as well as the SSF Handbook. Ensure SSF is audit ready and compliant with DFID and SSF policies and procedures.
• Technical Support: Provide day to day support and assistance on all procurement related processes and documentation; on the job training and guidance on all aspects of procurement within the SSF process to include but not limited to review of standard bidding documents and Calls for Concepts and Proposal documents; documenting the procurement process undertaken and the Value for Money justification to ensure adherence to SSF’s strategy and objectives; and provide support to the Procurement Manager and the Procurement Administrator as and when required.
• Contract Management Support: Provide guidance and support to the Investment Managers with contract management and modification as required.
• Coordination: Ensure good coordination between all relevant units and technical experts during the procurement process; Support and facilitate as required the weekly Investment Tracker meetings.
• Process Review: Support the periodic business process reviews to streamline SSF processes and maximise efficiency in delivering SSF.
• Training: Conduct training on procurement, ethics and contract/grant agreement drafting and modification to the SSF team and partners as required.
• Documentation and Process Management: Support the operationalising of the procurement system of the SSF platform to ensure that it functions as a Management Information System and train the staff on its use and utility for enhanced investment management.
  Reporting
• The Senior Procurement Officer will report to the Procurement Manager.

Key competencies and Experience

The Senior Procurement Officer will need to work effectively in a flexible and adaptive environment and enjoy working in a team. The position requires the following skills and experience:

• Degree in procurement, supply chain management or finance/accounting related degree;
• Minimum of five years of relevant experience working in procurement for DFID or other donor funded programmes;
• Experience working in Somalia or other fragile country and environment;
• Previous demonstrated experience in contract drafting;
• Essential IT skills inclusive of MS Office and demonstrated experience working with spreadsheets Applicant must be able to demonstrate and may be required to undertake a short test during the selection process to verify skill level.
• Excellent communication, inter-personal and team-working skills.
• Political awareness, technical skills and ability to work in complex operating environments like Somalia.