Senior Payroll Officer at G4S

Reporting to the Payroll Manager, the Senior Payroll Officer is responsible for timely payment of salaries and wages for all employees whilst upholding high level of integrity and accuracy.

Role Responsibility:

• Coordinate payroll activities and ensure events and activities are effectively communicated within the team and to other departments requiring the information
• Accurate input of data into the payroll system (ERP Ramco) to ensure that employee starter/transfer/variation/leaver details, gross payments PAYE income tax, NHIF, NSSF, pensions and other deductions are correctly set up and calculated in accordance with the statutory and contractual requirement
• Download, verify and quality check the overtime, shift data, timesheets and allowances from Easy Roster and manual submissions from Operation and departmental heads and upload the verified data into Ramco system for monthly pay processing
• Process regular/ad-hoc payroll adjustments and payments subsistence, travel allowances, final dues and claims weekly EFT payments
• Conduct payroll system process runs for all the service lines per the month end procedures
• Prepare and process payroll Journals to capture final dues and off payroll payments and deduction in the Finance General Ledger
• Reconcile payroll to finance and operational costs; liabilities and staff numbers on monthly basis to identify variances and corrective actions if any
• Prepare and collation of monthly payroll reports including: Payroll summaries, payroll to GL reports; prepare ad hoc reports as may be requested
• Ensure proper filing and record keeping according to approved company processes
• Generation of Monthly payslips and annual tax returns to staff.
• Ensure Health & Safety Compliance and have knowledge of the company’s Health & Safety Standards

The Ideal Candidate:

Knowledge and Qualifications

• Tertiary education in Business related or Human Resources Management
  • Human Resources and/or Finance & Accounting related subjects compulsory
  • Degree is advantageous
• Kenya market
• Kenya legislation
• Two to five years in Finance or Human Resources department in a large business
• 3 year in payroll management

Technical Skills

• Financial Acumen
• Conflict Management
• Negotiation
• Microsoft Word – Intermediate level
• Microsoft Excel – Intermediate level (Advance level are advantageous)
• Microsoft PowerPoint – Basic level
• ERP system(s)
• Google suite of products

Behavioral Skills – Support

• Understanding the organizational environment
• Understanding the organization’s goals and objectives
• Dealing with changing circumstances
• Supporting and working with others
• Delivering objectives
• Dealing with complexity
• Acting professionally
• Deliver great customer service
• Sharing and co-operating