Accountant – Payables – Nairobi at Harleys Limited

Responsibilities

• Invoice Processing & Payment Management: Oversee the accurate and timely processing of vendor invoices, staff expenses, and other payables in compliance with the company’s policies and vendor terms, while ensuring integrity in cash flow updates and payment reconciliations.
• Vendor and Stakeholder Relationship Management: Maintain strong working relationships with vendors and internal stakeholders by managing account queries, resolving disputes efficiently, and ensuring accurate supplier ledger management to support operational continuity and minimize risk.
• Reporting & Financial Analysis: Prepare accounts payable aging reports, vendor listings, and cash flow forecasts; extract and analyze data from ERP systems, including NetSuite, to support business decisions and implement process improvements that enhance efficiency and compliance.
• Cross-Functional Support & Business Continuity: Collaborate across finance and operational teams to meet key deadlines and organizational goals, while contributing to business continuity by ensuring cross-training, risk mitigation, and consistent coverage of critical tasks.
• Service Delivery & Continuous Improvement: Drive service excellence by monitoring team service levels, identifying areas for improvement, and implementing initiatives that optimize accounts payable workflows, enhance customer satisfaction, and maintain data confidentiality.
• Controls & Regulatory Compliance: Ensure adherence to internal controls, tax regulations, SOPs, and audit requirements by reviewing documented processes, performing control checks, and supporting a culture of compliance within the payables function.
• Adaptability & General Support: Demonstrate initiative, resilience and a proactive mindset, embracing change and supporting additional finance or accounting responsibilities as may be assigned by the Management in alignment with evolving business needs.

Qualifications

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
• A CPA (Part II or above) or equivalent professional accounting certification is required.
• Minimum of 5 years of relevant experience in accounts payable or general accounting roles, preferably within the pharmaceutical, healthcare, medical distribution, or FMCG sectors.
• Hands-on experience with ERP systems (e.g., NetSuite, SAP, or Oracle) and strong working knowledge of Microsoft Office applications, particularly Excel, for data analysis and reporting.
• Solid understanding of accounts payable processes, internal controls, tax regulations (especially VAT and withholding tax), and financial audit requirements.
• Proven ability to prepare accurate payables reports, conduct reconciliations, and support financial planning through data-driven insights and process improvements.
• Excellent written and verbal communication skills, with the ability to engage vendors and internal stakeholders professionally and resolve issues collaboratively.
• Prior experience in supervising or coaching junior accounting staff will be a strong advantage, as well as demonstrated ability to lead by example and foster a high-performance culture.
• High level of integrity, discretion with financial data, and the ability to manage competing priorities, while maintaining accuracy and meeting deadlines.