Accounts Assistant at Eleven Degrees Consulting

Position Summary

• Reporting to the Accountant, the Accounts Assistant be responsible for supporting finance/Accounts team in maintaining accurate financial records, processing transactions, managing day-to-day operations of the stores and ensuring compliance with company policies and regulations. This position requires strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

Key Duties/ Responsibilities.

• Record Keeping: Maintain and update financial records, including ledgers, invoices, and receipts.
• Accounts Payable/Receivable: Process incoming and outgoing invoices, ensure timely payments, and follow up on outstanding payables.
• Bank Reconciliation: Assist in reconciling bank statements with company records on a regular basis.
• Financial Reporting: Support in the preparation of monthly financial reports and summaries for management.
• Audits: Help with internal and external audits by providing necessary documentation and information.
• Data Entry: Accurately enter financial data into accounting software and ensure it is up to date.
• Stores management-ensuring that the company stores is well maintained, ensuring all requisitions are processed on time and issuance of items done to the respective departments.
• Expense Tracking: Monitor and report on departmental expenses, ensuring compliance with budget guidelines.
• Communication: Liaise with vendors, clients, and internal departments regarding billing and payment inquiries.
• Inventory Management: Receive, inspect, and store incoming goods, maintain accurate records of inventory levels/stock movements and conducting regular stock counts and audits.
• Stock Organization: Ensure proper storage of items and maintain a clean, organized warehouse/store area and labelling and categorize inventory for easy access.
• Order Fulfillment: Assist in the processing of incoming and outgoing deliveries.
• Documentation: Maintain accurate inventory records, including receipts, invoices, and shipment documentation and generating reports on stock levels and order status as needed.
•  Safety and Compliance: Adhere to safety guidelines and procedures in handling and storing goods. And assisting in maintaining a safe and secure working environment.

Education and professional Qualifications and experience required

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• At least 3 years of hands on experience in an accounting or finance role
• CPA (K) qualifications be an added advantage.

Key Skills and Competences

• Accounting skills-ability to do arithmetic calculation and analyze financial data.
• Proficiency in accounting software (e.g., QuickBooks, Zoho) and Microsoft Office Suite (especially Excel).
• Strong analytical skills and meticulous attention to detail.
• Excellent verbal and written communication abilities.
• Ability to manage multiple tasks and deadlines effectively.