Accounts Assistant at Kituo Cha Sheria (KITUO)

(REF: KCS/ACC-NRB/APP)

 The Accounts Assistant will be based in the Headquarters in Nairobi working under the Finance and Administration Department of the organization. The Accounts Assistant will directly report to the Accountant. The main duties and responsibilities of the Accounts Assistant are as follows:

DUTIES AND RESPONSIBILITIES

• Receiving and verifying payment instructions such as cheque, petty cash and imprest requisitions, salary advances, claims, bills and invoices etc.
• Compiling, sorting and checking payment instructions to ensure that calculations are correct and supported by receipts and other relevant documents before posting details of financial transactions.
• Forwarding payment documents for approval as well as ensuring that all cheques are duly signed by authorized cheque signatories.
• Preparing cheque payments and forwarding them for approval as well as ensuring that all cheques are duly signed by authorised cheque signatories.
• Compiling payroll data, calculating statutory and other deductions to be withheld, as well as reconciling errors to maintain payroll records.
• Reviewing computed salaries and corrects errors to ensure accuracy of payroll. Also, records changes affecting net salaries, such as imprest recoveries to update master payroll records.
• Dispatching cheques to staff, bank, creditors, clients and statutory bodies such as NSSF, NHIF, Nairobi City County Government, Insurance Companies etc.
• Receiving, verifying and posting daily collections and banking the same in relevant accounts.
• Receiving bank statements and checking balances against verifiable documents.
• Maintaining accounting records, filing documents and ensuring that all records are properly shelved for rapid retrieval.
• Collecting payments related to sale of publications and use of transport van.
• Compiling reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable and other items related to financial transactions.

 MINIMUM QUALIFICATIONS AND RELEVANT EXPERIENCE

• Minimum Qualifications and Training: Must be in possession of a Bachelors Degree in Commerce (BCom) with Accounting option and or CPA Part II or equivalent qualifications.
• Relevant Experience: Must have gained minimum of one-year accounting and book-keeping experience in a busy finance department preferably within the NGO sector.
• Skills: Must be proficient in using word processing, excel spreadsheet as well as QuickBooks accounting system computer software packages. The candidate must be industrious, innovative and able to work with minimum supervision.