Admin Assistant at Besca Engineering Co. Ltd

Job Purpose

• We seek to recruit an Admin Assistant who will be responsible for providing administrative support, maintaining organized filing systems, and ensuring the smooth day-to-day operations of the office. The ideal candidate is highly organized, proactive, and able to handle multiple tasks in a fast-paced environment.

Key Roles & Responsibilities:

• Administrative Support: Assist the Office administrator with daily tasks and projects.
• File Management: Maintain files, manage the filing system, and update paperwork/documents as needed.
• Documentation & Word Processing: Create, edit, and organize documents to ensure accuracy and easy retrieval.
• Record Keeping: Record necessary information, including daily fieldwork updates, ensuring all data is accurate.
• Reception Assistance: Greet and assist clients and visitors when needed, providing excellent customer service.
• Clerical Duties & Errands: Perform general office tasks, such as delivering messages or parcels, and run errands as assigned.
• Office Organization: Keep office areas neat, organized, and well-maintained; help organize and maintain common areas.
• Opening & Closing Procedures: Ensure the office is open during business hours and properly secured after hours.
• Purchasing & Payments: Track field purchase receipts/ETRs and proof of payments, recording and filing them promptly.
• Casual Workers’ Records: Accurately capture and maintain details of casual workers.
• Inventory Tracking: Record and file stock of unused project materials as reported by the project engineer.
• Smooth Office Operations: Coordinate with colleagues to maintain an efficient workflow and address any administrative issues.
• Other Duties: Carry out any additional tasks assigned by the company administrator or management.

Skills & Qualifications:

• Education: At least a post-secondary school certificate or equivalent; additional training in office administration is a plus.
• Experience: Previous experience in an administrative or clerical role preferred.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with basic office equipment.
• Organizational Skills: Strong ability to prioritize tasks, maintain orderly records, and manage time effectively.
• Communication: Excellent verbal and written communication skills, with a friendly and professional demeanor.
• Attention to Detail: Accuracy in data entry, record keeping, and document handling.
• Team Player: Willingness to collaborate with others to ensure the office runs smoothly.