Admin & HR Officer at United Winners Sacco

The Admin & HR Officer plays a crucial role in ensuring smooth operations within the office environment and supporting the human resources functions.

Job Description for the Position of Admin & HR officer

• Oversee daily office operations, including managing office supplies, equipment, and the upkeep of the office environment.
• Act as the point of contact for external vendors, contractors, and visitors.
• Manage the executive or team calendar, scheduling appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, ensuring all necessary materials and logistics are arranged.
• Maintain organized filing systems (digital and physical) for business correspondence, reports, and confidential HR documents.
• Prepare and edit correspondence, presentations, and other documents as required.
• Handle communication (e.g., emails, phone calls, etc.) and provide necessary information to staff and external stakeholders.
• Assist in planning and coordinating company events, team-building activities, or corporate functions.
• Perform general administrative duties such as data entry, report generation, and handling employee inquiries.
• Manage office communication systems (phones, email) and ensure all staff are informed of relevant updates.
• Assist with job postings, screening resumes, and scheduling interviews.
• Coordinate and manage the onboarding process for new hires, including preparing orientation materials, completing employment paperwork, and introducing employees to company policies and culture.
• Assist in identifying training needs and organizing training programs for employees.
• Coordinate external and internal training sessions and track employee participation.
• Support the payroll process by ensuring all employee attendance records and time off requests are accurate.
• Help manage employee benefits, ensuring that all information is up tdate, and assist employees with benefit-related inquiries.
• Ensure company compliance with labor laws, health & safety regulations, and other legal requirements.
• Assist to Maintain and update employee records and HR files, ensuring they are accurate and confidential.
• Assist in coordinating performance evaluations and appraisals.
• Help track performance improvement plans and support managers in addressing employee performance issues.
• Any other lawful duties as assigned by Supervisor

Required Qualifications and working experience:

• Diploma in Human Resources, Business Administration, or related field. A Master’s degree is a plus