(Administration Associate – HR) Junior Level Management at Kapa Oil

KEY OUTPUTS / TASKS

OBJECTIVES:

• Provide administrative support in a busy office, ensuring smooth operations, efficient documentation, and basic HR assistance as needed.

QUALIFICATIONS:

• Degree in Human Resources, Business Administration, or related field.
• 1–5 years of administrative experience in a busy office environment.
• Minimal HR experience required.

EXPERIENCE:

• Administrative support in a busy office
• Basic HR administration
• Travel and event coordination
• Supporting multiple departments or senior management
• Preparing meeting agendas, minutes, and follow-ups
• Handling logistics such as bookings, transport, and visitor coordination

RELATIONSHIPS & ROLES:

• Strong organizational and multitasking abilities.
• Excellent written & verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is a must.
• Attention to detail and accuracy in documentation and reporting.
• Ability to work independently/under pressure

Reports To.

• Head of HR & Admin.
• Draft departmental correspondence and prepare reports, memos, and other administrative documents.
• Manage day-to-day administrative operations, including filing, record-keeping, and maintaining office systems and databases.
• Handle staff medical claims, ticketing, and travel arrangements for staff and directors.
• Assist with basic HR functions such as on boarding, leave tracking, and maintaining employee records.
• Coordinate departmental and company meetings, including scheduling meetings and events.
• Organize factory tours in liaison with Hod’s and relevant departments.
• Support senior staff with ad hoc tasks to ensure smooth office operations.
• To perform any other duties assigned from time to time by the management.
• Support the induction process by preparing on boarding materials and coordinating with relevant departments.
• Track and follow up on pending tasks, departmental deadlines, and action points.
• Assist in organizing staff welfare activities or small internal events.
• Perform any other responsibilities as assigned by the Head of HR & Admin.