Administrative Assistants at Adpak International ltd

DEPARTMENT : Administration.
REPORTS TO : The Director
SUPERVISES : N/A

Position Function:

This role is responsible for providing clerical and organizational support by managing schedules, handling correspondence, preparing documents, and maintaining files. They will serve as a central point of communication, support team members, and ensure the office runs
efficiently.

Tasks and Responsibilities:

• Communication: Handle phone calls, emails, and other correspondence. Act as a point of contact for internal teams and external clients.
•  Administrative tasks: Perform data entry, manage databases, and conduct basic bookkeeping task.
• Office operations: Order and maintain office supplies, manage inventory, and ensure office equipment is functioning properly.
• Document and record management: Prepare, edit, and proofread documents, presentations, and reports. Maintain and organize physical and electronic filing system.
• Undertake any other responsibilities as may be assigned.

Education & Work Experience Requirements:

•  A maximum of a Diploma in secretarial studies.
•  0-3 years of working experience as an Administrative assistant.

Competencies:

•  Technical skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
• Organizational skills: Strong time management, multitasking, and organizational abilities.
• Communication skills: Excellent written and verbal communication.
• Problem-solving: Attention to detail and the ability to solve problems effectively.
• Professionalism: A professional manner and strong interpersonal skills are essential.
•  Teamwork: Ability to work effectively as part of a collaborative team.
•  Customer service: Maintaining a friendly and helpful demeanor, as administrative assistants often serve as the first point of contact.
•  Attention to detail: keen attention to details.
• Discretion: Ability to handle confidential information with discretion.

Personal Attributes:

• Personal ethics: must be an honest individual and have a high level of integrity.
• Result oriented; not minding being measured and judged by performance results.
• Mature temperament: demonstrated ability to work diplomatically, harmoniously and effectively with a diverse group of people.
• Self-motivated person, responsible and discipline.
• Willing and able to adopt to the company’s culture and be a team player.

NOTE: Only the shortlisted candidates will be contacted.