Administrative Manager at Roche

The Position

• Roche Ghana is seeking an Administration Manager to support its operations. The role will come with exciting opportunities to support the team and contribute to business outcomes.

Responsibilities:

• Plan and coordinate agile administrative procedures and systems and devise ways to streamline processes
• Overall responsibility for office management including the monitoring inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Team assistant duties responsible for the provision of support for the entire team both internally and externally. Planning and coordinating meetings both internally and externally like CMEs etc
• Working with Travel Management Companies (TMCs) to plan flights and hotel accommodation for staff
• Leading our Safety, Health and Environment (SHE) outcomes with oversight over facilities services, maintenance activities and tradespersons
• Lead the company’s Corporate Records Management Program (COREMAP) and archiving activities
• Provide Support to the Medical Team as Medical Coordinator
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Respond to incoming communications, such as phone calls and emails
• Create written and typed reports, including memos and business letters

Qualifications:

• A Bachelor's degree in a relevant field may be preferred
• At least 3-5 years of work experience in the multi-national environment as an Administration Manager, Administrative Coordinator, Administrative Assistant or a similar position in the Administrative department
• Extremely effective communication skills with a talent for operating across different levels of an organization
• Excellent knowledge of office management and administrative procedures and practices
• Good time management and organizational skills
• Strong analytical and problem-solving skills
• Good communication and interpersonal skills
• Having an attention to detail and ability to multitask and prioritize tasks