Administrator at Emerge Egress Consulting

Administrator Vacancy- Nairobi 

Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.

Role Objective

The Administrator will play a crucial role in ensuring the smooth and efficient operation of an office or organization. This will involve managing day to day operations, client relations and correspondence, social media and other support tasks.

Core Duties and Responsibilities

• Oversee and coordinate daily office operations that includes maintaining office systems, ensuring a well-organized workspace, and managing office supplies and equipment.
• Act as the primary point of timely correspondence for internal and external inquiries such as responding phone calls, welcoming visitors, and handling incoming and outgoing emails and mail with professionalism.
• Manage calendars, schedule appointments and meetings, and arrange travel and accommodations for staff and executives. 
• Preparing meeting agendas and taking detailed minutes.
• Create, organize, and maintain both digital and physical files, records, and databases.
• Assist with financial tasks such as casual payment lists and daily expenses and Process invoices, prepare accurate quotations, liaise with the finance department.
• Take part in event coordination to ensure all logistics handled well and seamless array of activities in venue, transport, sound, catering, entertainment etc
• Handling client complaints a professional aiming at resolving with a positive experience.
• Act as a liaison between different departments and external stakeholders. 
• Coordinate and support company and client events, meetings, and other departmental needs that require attention.
• Any other duties as assigned.

  Job Specifications and Qualifications

• Bachelors degree in Business Administration /Communication from a recognized university or a related field is preferred
• At least Three (3) years relevant work experience 
• Prior experience in an administrative or relevant support role is highly valued.
• Strong Technical proficiency in Microsoft Office Suite.

    Key Competencies

• Strong Organizational & Time Management Skills.
• Excellent Communication & Interpersonal Skills:
• Attention to Detail.
• Proactive Problem-Solving Skills.
• Flexibility & Adaptability