Chief Finance Officer at Gelian Hotel Machakos

Reports to: General Manager

Responsibilities Summary:

• Reconciliation of sales in all revenue outlets on a daily basis
• Recording and retention of daily sales for reporting to the general manager

• To maintain a filling system of all revenue backup for audit.
• Obtain figures and back up on all goods and services given in the hotel at either a discounted rate, complimentary rate or on company accounts for reporting to the general manager
• Maintain a cashbook on daily basis recording and detailing all cash purchases and receipts made during the day and ensure same day banking
• Spot-check on regular basis the accuracy of all inventories taken by the storekeeper. This includes not only food and beverage store but also equipment, consumables and items in circulation
• Maintain a log of these spot-checks detailing not only what was checked but also the reconciliation of any differences found between the stock control system items o hand and actual items on hand
• Ensure that all requisitions are input in the stock control system by the hotel cost controller. A further check is to be made on the curacy of the input in terms of items ordered and numeric quantity
• Ensure that all local purchases are approved before purchase and retain receipts, dockets and documentation of such purchases as back up for cashbook entry
• Calculate monthly payroll of all applicable staff, reconcile and book all salaries, service charge and expanses due
• Reconcile and book all deductions and equipment deposits and where applicable union dues
• Using the appropriate human resource software, record any hotel staff movement such as sign on, sign off, promotions, demotions, salary changes and payment methods
• Using the human resource software, prepare all necessary reports a wage slips
• Make payment of staff payroll and paying attention that all payments received are signed for and filed for sending to general manager
• Preparation of board financial report on a monthly basis
• Act as manager on duty for the hotel, dealing with complaints, problem solving, disturbances, special requests and any other issues that may arise.
• Perform other hotel-related duties as required

Requirements

• 3+ years of experience as a Chief Finance Office
• BSC degree in finance – accounting option
• CPA-K graduate
• Understands all hotel accounting systems both front and back office ( Fidelio, Sun system and material controls)

Only candidates with over 3 year’s relevant hotel experience for management positions and 2 years relevant hotel experience for supervisory position shall be considered.