Deputy Director, Finance and Accounts at The Public Procurement Regulatory Authority (PPRA)

Job Responsibilities
MANAGERIAL/SUPERVISORY RESPONSIBILITIES

• Lead the development and implementation of policies and procedures manuals in the areas of finance and accounting.
• Provide leadership, supervision, coaching, mentoring, training and development of the departmental staff by ensuring an effective and motivated team.
• Coordinate the development and implementation of the Authority’s annual and medium-term budgets aligned with the Authority’s objectives and goals in liaison with heads of functions and justify the budgetary provisions for approval.
• Direct the development, implementation and review of work plans and budgets for the department in line with the Authority’s strategic plan.
• Coordinate the execution of a risk management policy and framework that ensures the Department has a robust system and processes of accountability, risk management, internal controls, and business continuity.
• Lead implementation of a robust performance management system within the department for delivery of the annual performance contract targets and the strategic plan targets.
• Provide leadership in the development and implementation of the departmental corruption prevention and mitigation strategies.
• Oversee provision of effective communication between the departmental staff and management.
• Advise management on financial management and accounting matters.
• Lead the development and implementation of a framework that entrenches a culture of efficiency, effectiveness and economy in financial management within the Authority.
• Direct preparation of statutory quarterly and annual financial reports that comply with international accounting standards, the relevant statutes and donor requirements.
• Coordinate the development and implementation of a robust risk management framework within finance department and mainstream quality management within the department’s procedures and processes.

OPERATIONAL RESPONSIBILITIES/TASKS

• Review expenditure requests to ensure strict compliance with PFM Act 2012, PFM Regulations 2015, PPAD Act 2015, other relevant statutes and PPRA policies.
• Direct analysis of financial information to guide in decision making.
• Monitor internal controls and effect adjustments where necessary to ensure prudence, efficiency and effectiveness in use of public funds.
• Monitor implementation of the Authority’s annual budget, work plan, procurement plan and cash flow and recommend to management corrective actions where appropriate.
• Oversee the protection and backing up of all financial and accounting records of the Authority including those in electronic form.
• Coordinate annual financial and system audits to ensure they are done promptly, audit recommendations implemented and audit queries if any satisfactorily responded to and closed.
• Oversee proper treasury management taking cognizance of the Authority’s financial needs and obligations.
• Approve monthly bank reconciliation statements.
• Prepare Board papers and coordinate implementation of Board resolutions relating to the department.
• Signing of cheques, Local Purchase Orders and Local Service Orders within the approved thresholds.
• Review and approve monthly management accounts for submission to management.
• Set performance targets for and appraise staff in the department.
• Coordinate transmission of financial reports and correspondence to relevant stakeholders.
• Liaise with the bank on transaction confirmations and other correspondences.

Job Dimensions

FINANCIAL RESPONSIBILITY

• Coordinate the development and implementation of the Authority's annual budget and procurement plan
• Formulate departmental budget, procurement and disposal plan.
• Initiate departmental expenditures
• Signatory to PPRA bank accounts
• Approval of payments
• Signing of Local Purchase Orders and Local Service Orders within approved limits

RESPONSIBILITY FOR PHYSICAL ASSETS

• Custodian of the Authority's fixed assets register
• Analyze Requests for purchase of assets to ensure the authority will derive value for money from such acquisitions
• Responsibile for furniture , computers and equipment assigned to the office of Deputy Director, Finance and Accounting

DECISION MAKING/ JOB INFLUENCE

• Make strategic, managerial and operational decisions

WORKING CONDITIONS

• Works mainly in an Office environment with ocassional local travel

POSITION BENEFITS

• Gross salary ranges from 271,000 to 415,000 (KES)

Job Requirements

Academic

• Master’s degree in any of the following disciplines: - Finance, Accounting, Business Administration, Commerce or its equivalent qualification from a recognized institution.
• Bachelor’s degree in any of the following disciplines: - Commerce (Finance or Accounting Option), Business Administration (Finance or Accounting Option), Business Management (Finance or Accounting Option) or equivalent qualification from a recognized institution

Professional

• Certified Public Accountant (CPA-K) or equivalent and relevant qualification from a recognized institution
• Member of the Institute of Certified Public Accountants of Kenya (ICPAK)
• Management course lasting not less than four (4) weeks.

Experience

• A minimum period of Ten (10) years relevant work experience, four (4) years of which should have been the level of management

Skills & Competencies

• Leadership skills
• Analytical skills
• Accounting skills
• Financial management skills
• Attention to detail
• Excel skills
• Computing skills
• Budgeting skills
• Report writing skills

BEHAVIOURAL COMPETENCIES

• Integrity
• Professionalism
• Time management skills
• Emotional intelligence
• Organizational skills
• Monitoring & evaluation skills
• Interpersonal skills