Director, Compliance Monitoring at The Public Procurement Regulatory Authority (PPRA)

Job Responsibilities

Responsibility

• Provide strategic leadership in line with PPRA’s Vision, Mission and Mandate as stipulated in the PPAD Act, 2015 and its attendant Regulations in matters relating to Monitoring Compliance with the Public Procurement Law by procuring entities;
• Spearhead the development and implementation of strategies, policies procedures and guidelines in matters relating to compliance monitoring in line with Authority’s Mandate as stipulated in the PPAD Act, 2015 and its attendant Regulations;
• Provide leadership in the formulation and implementation of a framework for compliance monitoring of the Public Procurement & Asset Disposal system at both the National and County levels of Government;
• Oversee the compliance monitoring of the public procurement system and preparation of reports on status of compliance for presentation to the Cabinet Secretary, the County Executive Committee Member for Finance in each county and such other reports and recommendations for improvements;
• Spearhead the formulation and implementation of strategies towards monitoring the implementation of the preference and reservation schemes by procuring entities for compliance;
• Coordinate compliance monitoring (through special audits) of procurements done by security agencies and procurements conducted using specially permitted procedures.
• Advise on long-term Compliance Monitoring strategic action plans and establish effective internal monitoring and control systems and procedures to ensure realization of the Authority’s strategic goals on Compliance Monitoring;
• Provide in-put in building sustainable, mutually beneficial collaborative relationships and networks with relevant government agencies and other key stakeholders on matters relating to compliance monitoring of the public procurement and asset disposal system;
• Provide input in the development of a framework for monitoring the implementation of the Authority’s orders, directives and recommendations arising from compliance monitoring and other activities to enhance synergy in the achievement of the Authority’s corporate goals.
• Provide leadership, supervision, coaching, mentoring, training and development of the directorate staff to ensure an effective and motivated team;
• Monitor and appraise the performance of the deputy directors and all other staff of the directorate who report directly to him/her to ensure optimal performance.
• Provide leadership on continuous improvement of business processes and internal controls in the Directorate and provide input for development of mechanisms for corporate consultation, public participation and involvement in Authority’s policies and programs;
• Oversee the formulation, implementation and review of budgets, work plans and procurement plan for the directorate in line with the Authority’s strategic plan;
• Provide leadership in the formulation and implementation of quality and risk management frameworks for the directorate to ensure effective and efficient service delivery;
• Foster a corporate culture that promotes ethical practices and good corporate governance within the directorate;
• Coordinate the provision of information to support to law enforcement agencies and other stakeholders to facilitate investigation and prosecution of public procurement and asset disposal malpractices;
• Spearhead the adoption of information & communication technology systems within the directorate to ensure efficient service delivery;
• Articulate issues relating to Compliance with the public procurement law in various forums in which the Authority participates;
• Coordinate the implementation of a robust performance management system within the directorate through providing oversight of the delivery of the annual performance contract and the strategic plan;
• Lead in the development and implementation of the Directorate’s corruption prevention and mitigation strategies;
• Provide input in the development, implementation and review of the Authority’s resource mobilisation strategies;
• Spearhead provision of effective communication between the directorate staff and between different levels of management;
• Provide input in the development and implementation of the Authority’s succession management plan;
• Coordinate the collation of compliance data/information for posting on the central repository / database on public procurement (Public procurement Information Portal - PPIP);
• Promote compliance with relevant legal & statutory requirements and other government directives within the directorate;
• Coordinate the departments within the directorate to ensure harmony and synergy in the delivery of operational objectives and performance targets of the directorate;
• Steer the implementation of Board decisions and resolutions in the directorate
• Coordinate the preparation and submission of various quarterly and annual reports for the directorate.
  • Coordinate the day to day administrative and operational functions of the Compliance Monitoring Directorate;
  • Advise the Authority on issues regarding compliance with the public procurement law by procuring entities;
  • Provide relevant information from compliance monitoring activities to other directorates and external stakeholders/partners;
  • Provide information / input on compliance monitoring matters to the DG for consideration by the Board
  • Make presentations to the Board, Board Committees Management and external stakeholders on Compliance Monitoring matters
  • Monitor implementation of contracts for provision of goods/services to the directorate;
  • Participate in various committees in the Authority upon appointment;
  • Provide input in the implementation of the Authority’s projects;
  • Coordinate the preparation and submission of quarterly and annual reports;

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Masters Degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution;
• Bachelors degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution;
• Leadership course from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;
• Membership in a relevant professional body in good standing;

Previous relevant work experience required.

• At least Twelve (12) years relevant experience five (5) years of which should have been the level of management