Estates Assistant - 6 Positions at National Housing Corporation (NHC)

 NHC/75/2024

Job Specification:

Duties and responsibilities at this level will entail assisting in:

• Implementing Estates management policies, strategies, procedure and standards/guidelines in line with the Corporation’s key corporate objectives;
• Administering lease and tenant purchase agreements as per the Corporation’s policies and guidelines
• Collecting rent and tenant purchase loan repayments.
• Assessing rent levels for approval and carrying out rent reviews of all Corporation property.
• Attending to tenants’ problems, welfare and disputes;
• Undertaking pre-occupancy education of tenants/purchasers of NHC Estates.
• Undertaking repairs and maintenance of Corporation property;
• Carrying out inspections, preparing and implementing maintenance schedules;
• Preparing, collecting and accounting for service charge;
• Undertaking service charge administration
• Administering Service Contract for common services such as security, cleaning and garbage collection, among others.
• Facilitating the prompt payment of statutory payments (land rates, land rents) and utility bills (water and electricity).
• Supporting Corporation Estates management related litigation processes.
• Letting and selling new and old Estates (both residential and commercial).
• Carrying out feasibility studies, property market survey/studies and/or supervise valuation/feasibility studies/exercises.
• Liaising with relevant Directorate in preparing “cost-in-use” reports annually to determine use of materials in construction works.
• Supporting the undertaking of user requirement surveys in relation to accommodation, type, material use, ease of maintenance and life cycle costs and forward findings to the design team.
• Carrying out periodic rental assessments/surveys;
• Supporting the process of title acquisition of property ownership documents.
• Supporting the preparation and updating the Corporation’s asset register.
• Ensuring compliance with occupational safety and health safety regulations and guidelines;

Person Specification:

For appointment for this position a candidate must have;

• Diploma in any of the following disciplines: Estates Management, Building Construction, Real Estates Management or equivalent qualification from a recognized institution;
• Proficiency in computer applications; and
• Fulfills the requirements of chapter six of the Constitution.

Skills and Competencies:

• Interpersonal skills;
• Communication skills;
• Ability to work independently and in a team;
• Ability to meet deadlines;
• Ability to supervise others;
• Customer focus;