Event Planner - Short Term Consultant (STC) at International Finance Corporation (IFC)

Duties and Accountabilities

• Develop a standardized process to manage the logistics and event requirements.
• Build relationships with vendors including venues and other industry contacts while managing logistical aspects of events.
• Coordinate with internal and external clients and vendors to establish the requirements for events throughout the planning process.
• Visit sites and lead pre-event meetings to help staff make decisions about event designs.
• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
• Manage all aspects of event planning, coordination and budgeting while meeting strict deadlines.
• Oversee client experiences from conception through post-event review, managing on-site preparations, production, and event breakdown while ensuring consistent, high-level service throughout all event phases.
• Build and maintain a comprehensive database of industry contacts, vendors, and venues
• Troubleshoot any issues that arise during events.

Required skills and qualifications

• Bachelor’s degree (or equivalent) in event management, public relations or related discipline.
• Experience in marketing or public relations.
• 6 plus years of event planning and coordination experience.
• Strong interpersonal and communication skills.
• Experience in building and maintaining positive business relationships.
• Excellent organizational skills, including multitasking, time management, and attention to detail.
• Ability to handle pressure and make good decisions quickly.
• Proficiency with the Microsoft packages and Outlook.