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  • Posted: Nov 25, 2022
    Deadline: Not specified
  • Capability Trust is a people and learning organization specializing in helping businesses create great workplaces and recruit and develop skilled and engaged talent. We have an expert understanding of what is required for organizations to fully develop and utilize their people. We believe at the heart of every successful organization are the people who wo...
    Read more about this company


    Executive Assistant

    The successful candidate will;

    •  Provide sophisticated calendar management for the Managing Director: Prioritize inquiries and request, make judgments and recommendations to ensure smooth day-to-day engagements.
    • Act as a liaison and provide support to the Board of Directors
    • Arrange and handle all logistics for Board meetings, schedule management meetings, draft agendas, develope, compile, and distribute presentation materials, and record management meeting minutes
    • Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
    • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including
    • assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements
    • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Managing Director including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect Managing Directors style and organization policy.
    • Work closely with the Managing Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "guide," having a sense for the issues taking place in the environment and keeping the Managing Director updated. Anticipate Managing Director’s in advance of meetings, conferences, etc.
    • Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the Managing Director and staff, demonstrating leadership to maintain credibility, trust, and support.
    • Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
    • Provide hospitality to Managing Director’s guests and help to create a welcoming environment.
    • Answer main phone line and respond to inquiries.
    • Invest in building long-lasting relationships both externally and internally.
    • Manage petty cash reimbursements and reconciliation.
    • Other projects/duties as assigned for the overall benefit of the organization

    Work Experience

    • Strong ability to execute work with a diversity, equity, and inclusion lens
    • Significant executive support experience, including supporting C-level executives.
    • Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
    • Strong verbal and written communication skills.
    • Exceptional organizational skills and impeccable attention to detail.
    • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives and staff
    • Make appropriate, informed decisions regarding priorities and available time.
    • Ability to complete a high volume of tasks and projects with little or no guidance.
    • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
    • Able to maintain a high level of integrity and discretion in handling confidential information.
    • Excellent judgment is essential.
    • Ability to switch gears at a moment’s notice

    Educational Qualification

    • 1st degree from a recognized university
    • Master’s degree will be of an added advantage
    • Past experience in a C- suite Executive Assistant role
    • Work in the fund management organization is an added advantage

    Method of Application

    Interested and qualified? Go to Capability Trust on to apply

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