Executive Assistant at CDL Human Resource

Position Overview:

Our client seeks an Executive Assistant to support the efficient functioning of the society by providing administrative assistance to the CEO.

Main Responsibilities:

• Manage the CEO’s diary and appointment schedule, organizing meetings and providing timely reminders.
• Handle incoming calls and screen visitors to the CEO’s office.
• Distribute all incoming and outgoing mail to relevant departments within the organization.
• Assist the CEO with correspondence, reports, and board papers, including transcription, formatting, editing, and proofreading.
• Coordinate meetings and events, including reserving conference space and arranging for necessary supplies and catering.
• Follow up with department heads to ensure timely completion of assignments.
• Arrange local and international travel for the board, management, and staff.
• Serve as a liaison between the CEO and the board, ensuring effective communication.
• Coordinate with administration for office maintenance, cleaning, messenger services, and transportation.
• Maintain organized filing and retrieval systems for records in the CEO’s office.
• Manage Society documents and reports, ensuring accurate filing and retrieval.
• Facilitate the flow of information to management and internal/external stakeholders.
• Ensure the security and confidentiality of information in the CEO’s office.
• Maintain custody of confidential items, including the Board minutes book.
• Perform any other duties as assigned by the CEO.

Requirements

Qualifications:

• Minimum grade of Mean C- or equivalent.
• Diploma in Business Administration or related office administration field from a recognized university.
• Professional qualification in Secretarial skills preferred.
• 3 years of experience as an Executive Assistant in a dynamic organization.