Executive Assistant to the CEO at Summit Recruitment and Search

Key Responsibilities.

• Manage the CEO’s calendar, travel, meetings, and communication to ensure smooth daily operations and timely follow-ups on key priorities.
• Prepare meeting briefs, organise documents, capture action points, and ensure alignment across leadership workflows.
• Support HR administration by preparing and updating contracts, coordinating onboarding, maintaining staff records, and ensuring compliance with labour regulations.
• Track leave, attendance, and maintain accurate and audit-ready HR files while responding to HR-related staff enquiries.
• Handle office administration including vendor coordination, supplies, logistics, and maintaining an organised working environment.
• Coordinate internal communication, organise team routines, and support leadership with structured information flow.
• Manage confidential information with discretion while ensuring documentation, processes, and organisational systems remain accurate and up to date.

Key Qualifications.

• Diploma or Degree in Business Administration, Business Management, HR Management or CHRP certification (IHRM membership is an added advantage) or a related Diploma or Degree.
• Strong understanding of Kenyan labour laws and HR compliance.
• 5 years’ experience as a Personal Assistant, HR Administrator, Executive Assistant, or Office Coordinator.
• Experience supporting senior leadership in dynamic, fast-paced environments.
• Excellent organisational skills, attention to detail, and strong communication skills.
• Proficiency in MS Office and Google Workspace.
• Ability to handle sensitive information, multitask, prioritise, and remain calm under pressure.