Finance Officer at Pact World

Position Overview

The Finance Officer is responsible for managing all aspects of finance and accounting in the Uganda office, including: monitoring the design and ongoing implementation of effective accounting procedures and strong financial internal controls, ensuring the accuracy, consistency, and compliance of the field office monthly financial reports; ensuring financial management and accounting policies and procedures are up to date and in compliance with Pact’s, donors and the requirements of local regulation; ensuring that all staff are trained and understand financial management and accounting policies and procedures; ensuring proper document maintenance and file retention; and, participating in the development of budget and budget narratives as needed. This position reports to the Finance Director.

Key Responsibilities

• Ensure all financial transactions in the Uganda office comply with Pact, USG and Uganda policies and procedures, with regard to allowability, allocability and reasonableness of expenses.
• Prepare and submit Funds Transfer Requests to Pact’s office in Kenya and make sure that cash projections cover expenditures for the following months and to make sure that cash balance amounts reserve not higher than the two weeks threshold.
• Ensure sure that staff comply with the established policies and procedures.
• Support Uganda based project partners, sub-grantees and recipients with compliance, financial reporting, monitoring and capacity building as required.
• Manage petty cash, receipts, and journal entries for payment or posting in the general ledger. This includes ensuring that all the entries are allocated to the right projects and expense accounts and supported by appropriate source documents.
• Ensure the fulfillment of all statutory taxes’ requirements.
• Maintain Pact office financial management systems ensuring adequate segregation of duties.
• Facilitate training as needed to ensure that Pact staff understand and follow finance and accounting policies and procedures.
• Provide technical assistance to Pact staff related to the implementation of financial policies and procedures as needed.
• Work closely with Programs teams to ensure proper management of program funds.
• Review monthly financial reports for accuracy, consistency and in accordance with the established field financial report submission procedures.
• Ensure all significant financial issues are communicated to the Finance Director and that all follow-up is performed in a timely manner as requested.
• Provide support as needed for the local office audits & monitoring reviews.
• Serve as a liaison to local financial institutions.
• Liaise with Country Representative and Finance Director on all financial matters.
• Manage report and support document file retention and ensure that it is well safeguarded.

Basic Requirements

• Master's degree with five (5) years work experience or bachelor's degree with at least seven (7+) years work experience
• University degree or equivalent in Accounting, Finance, or related field.
• Professional Accounting qualifications e.g. CPA, ACCA
• Minimum of five (5) years of experience in accounting, administration, preferably with an international nonprofit organization.
• Ability to work with minimal supervision.
• Excellent communication skills
• Proficiency in computerized accounting packages and Microsoft Office Programs.