Finance Officer at Trade Mark East Africa

Roles and responsibilities

• Preparation of periodic financial and management reports required for decision making.
• Assist in the timely preparation of quarterly financial reports for both management and the Board.
• Preparation of annual Statutory Financial Statements for all Country Programmes, including Consolidated
• Financial Statements.
• Provide required support during both internal and external audits, including audit schedules.
• Management of Project Assets register including the creation of project assets, periodic review and
• correction and preparation of project assets reports.
• Preparation of the overhead report in line with the approved methodology for overhead allocation.
• Preparation of corrective inter–projects/programmes allocation journals.
• Preparation of periodic financial information on the International Aid Transparency Initiative Reporting
• (IATI) website.
• Ensure timely information flow between Navision and the TMEA Management Information System (TMIS).
• Reviewing annual statutory returns to ensure they are aligned to the financial statements.
• Assists in coordinating preparation of detailed budgets for central and other non–programme costs and
• assists in consolidating programme and non–programme budgets into one corporate budget.
• Uploads budgets and budget revisions in the FMIS after AFRC clearance and Board approvals.
• Assists in the full implementation of the Indirect Cost policy and timesheets.
• Drive the continuous improvement and development of financial reports in the FMIS to address the
• financial information needs by the various stakeholders.
• Corporate level responsibilities
• Apply the highest standards of controls and risk management practices and behaviours and embed a
• positive risk and control culture.
• Demonstrate prudence, sound judgement and appropriate and timely escalations in management of all
• types of risk (including fraud risk) applicable to my role.
• Understand and comply with the relevant end–to–end processes including applicable risks and controls.
• Seek to identify, understand and escalate risk events/incidents/ issues on a timely basis focusing on fixing
• root–causes and taking ownership of identified mitigating actions.
• Complete all relevant mandatory trainings within the stipulated timeline.
• Participate in regular informal and formal reflection, knowledge sharing and learning events. Document
• lessons learned and best practices for knowledge sharing and learning.
• Promote and adhere to TMEA’s core values and ensure compliance with organisational policies and
• procedures.
• Maintain zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any
• corruption or suspect behaviour that threatens TMEA’s reputation.
• Provide Corporate Resources support to the country office.

Academic and professional qualifications

• An undergraduate degree or postgraduate degree preferably a Bachelor of Commerce in accounting or
• finance; and
• Certified Public Accountant of Kenya (CPA–K) or equivalent professional accounting qualification.

Work experience

• For undergraduate degree holders, at least five years of progressive work experience and for a postgraduate
• degree, at least three years of relevant work experience in a busy accounts department.
• Hands–on experience in the use of relevant accounting and MS Office applications, preparation of financial
• statements and management reports.
• Knowledge of accounting, auditing, financial forecasting and budgeting principles and practices.

Technical skills and behavioral competencies

• Communicating effectively, both verbally and in writing.
• Good Planning and Organizational skills
• Highly analytical, organized, conscientious, with high attention to detail.
• Ability to work under pressure.

Risks associated with the position

• Risk of misstated financial reports leading to wrong decisions being made by the users of those reports