Finance & Operations Officer at Pact World

Position Overview

• The post-holder will support the Finance and Operations team members in providing an effective and efficient financial and operations support environment to the CSM-STAND Sudan program initiatives. This is inclusive but not limited to maintaining comprehensive and accurate records, logistical and administrative support to the office as required. This position works closely with Uganda and Kenya team members and our partners under the supervision of the Finance Manager and Operations Manager.

Key Responsibilities
Finance

• Keep financial records and perform financial procedures (e.g., receipts, payments requests, petty cash).
• Assist the finance team with internal and external audits.
• Review supporting documentation to ensure compliance with finance and procurement regulations.
• Support filing of payment vouchers in a timely and accurate manner and ensuring that all supporting documents are attached.

Operations

• Support the daily office operations and program activities which include sourcing for flights, ground transport, and hotel bookings.
• Implement daily administrative processes and procedures to ensure business efficiency, including IT Technical support.
• Assist in managing office supplies, arranging messenger services, and identifying areas for improvement in these processes.
• Maintain an accurate and up to date records management system including classifying and coding electronic files on SharePoint.
• Support the safeguarding and maintaining of an updated register of all project assets within the office premises.

Basic Requirements
Perform other duties and responsibilities assigned by the supervisor

• Bachelor’s degree in business administration, Finance, Procurement, or a related field.
• Minimum of 5 years of progressively responsible experience in operations, administration, finance, IT, or procurement-related areas or a Master's degree and 3 years.
• Excellent computer skills, particularly proficiency in MS Excel and MS Word.
• Strong organizational skills and the ability to work independently.
• Excellent communication skills.