Front Office Administrator at Stellar Human Resource Solutions

Position Overview

• Our client in a real estate firm specializing in sales of land, residential and commercial properties is in-search of a Front Office Administrator dedicated to providing exceptional service to the clients, ensuring their real estate needs are met with professionalism and expertise. We are seeking a mature and experienced Front Office Administrator to join the dynamic team.

Key Responsibilities:

• Greet and welcome visitors and clients in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls to the appropriate departments.
• Maintain a tidy and presentable reception area.
• Provide administrative support to the office staff and management.
• Schedule and coordinate meetings, appointments, and conference calls.
• Handle incoming and outgoing mail and deliveries.
• Maintain office supplies inventory and order supplies as needed.
• Assist clients with inquiries and direct them to the appropriate staff members.
• Ensure a positive and efficient client experience from initial contact to follow-up.
• Handle confidential and sensitive information with discretion.
• Manage office calendars and scheduling to optimize workflow.
• Coordinate and assist with office events and meetings, including preparing materials and setting up meeting spaces.
• Perform general clerical duties such as photocopying, scanning, and filing documents.
• Maintain accurate records and databases, including client information and property listings.
• Assist with the preparation and distribution of reports and documents.

Qualifications:

• Bachelors degree in business administration or related field.
• Experience in the real estate industry is a plus.
• Proven experience as a front office administrator.
• Mature, professional demeanor with excellent interpersonal and communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
• Ability to work independently and as part of a team.
• Excellent time management skills and the ability to prioritize tasks effectively.