General Office Assistant at International Fertilizer Development Center (IFDC)

Responsibilities

Reception Duties:

• Answer phones and receive guests and clients.
• Coordinating with ICIPE main gate in case of guests visiting IFDC offices     

Administrative Support duties:

• Coordinate the movement of parcels in and out of the organization on behalf of staff.
• Prepare communications such as memos, emails, invoices, reports, and other correspondence under the supervision of the Administration Officer and the Country Director.
• Serializing Travel requests and forwarding them to the staff & accounts department for payment processing.
• Create and maintain filing systems, both electronic and physical as required.
• Maintaining, updating, and replenishing the stationery inventory, and also Office and kitchen supplies
• Supporting the office with all the logistics
• Assist the office with making copies and scanning of documents
• Assist in setting up meetings and ensure that meeting rooms are well arranged and that refreshments are served for meetings where applicable.
• Overseeing kitchen cleanliness and preparing tea for staff.
• Ensure the cleanliness of all the IFDC Kenya offices in collaboration with the ICIPE.
• Any other duties assigned.

Reporting and Work Relationships

• The General Office Assistant will report to the Country Director in close collaboration with the Administration Officer.

Required Experience

• Bachelor’s degree in business administration, Business Management, or any related field.
• At least two years experience in a similar position with an international organization.
• Strong computer skills and experience in MS Office applications and database management
• Internet skills include the use of e-mails, group messaging, and information-gathering
• Proficiency in English, both in verbal and written communication.