Assistant Procurement and Business Manager at Home Universal

Department: Procurement & Business Development
Reports To: Group Procurement Manager / Group Business Development Manager
Supervises: Procurement Officers, Store Clerks, Interns (as assigned)

ROLE OVERVIEW

The Assistant Procurement & Business Development Manager supports Homes Universal Ltd and its subsidiaries (Homefix Construction, Villa Care, Security 24, Sigimo Enterprises, Homes Kenya Ltd) by ensuring efficient procurement operations, vendor management, cost optimization, and strategic business growth.
The role ensures full compliance with procurement policies, maintains strong supplier relations, drives revenue growth initiatives, and supports tendering, sourcing, and contract management across all company departments and projects.

KEY DUTIES & RESPONSIBILITIES

• Procurement Operations Management
  • Assist in developing and implementing procurement plans for all subsidiaries.
  • Source materials, equipment, and services at competitive market rates
  • Evaluate supplier quotations and prepare comparative bid analysis.
  • Prepare LPOs, RFQs, RFIs, and manage the full procurement cycle.
  • Track and monitor deliveries to ensure timely supply to sites/offices.
  • Maintain and update supplier databases and product catalogues.
  • Coordinate procurement for construction materials, office supplies, ICT equipment, utilities, and specialized project requirements.
  • Ensure adherence to internal controls, budgets, and company policies.
• Vendor & Contract Management
  • Conduct market research on pricing, supply chain trends, and supplier capacity.
  • Negotiate favourable terms, discounts, and credit facilities for the group.
  • Assist in drafting, reviewing, and managing supplier contracts and SLAs.
  • Conduct supplier performance evaluations.
  • Manage relationships with key vendors and contractors.
• Stores, Inventory & Asset Management
  • Oversee stock levels at construction sites and offices.
  • Support development of stock control procedures
  • Conduct periodic stock takes and reconciliation.
  • Work with site teams to prevent wastage, pilferage, and over-ordering.
• Business Development Functions
  • Identify new business opportunities across Homes Universal subsidiaries.
  • Coordinate proposal writing, tender preparation, and client pitches
  • Support marketing teams with leads, client onboarding, and presentations.
  • Maintain pipeline tracking for new projects, tenders, and partnerships.
  • Assist in developing business growth strategies for construction, real estate marketing, property management, security services, and exhibition events.
• Reporting & Compliance
  • Prepare weekly and monthly procurement reports.
  • Maintain procurement records for audit transparency.
  • Ensure compliance with procurement laws, internal policies, and industry standards.
  • Prepare analytical reports on spend analysis, cost savings, and supplier performance.
• Interdepartmental Coordination
  • Liaise with finance for payments, budgeting, and supplier reconciliation.
  • Work closely with project managers, site agents, marketing teams, and property managers.
  • Support Homes Kenya Expo procurement planning, vendor sourcing, and sponsorship materials procurement

REQUIRED SKILLS & CAPABILITIES

Technical Skills

• Strong knowledge of procurement procedures and supply chain systems.
• Excellent negotiation and vendor management skills.
• Proficient in tendering, bid analysis, and contract management.
• Knowledge of construction materials, property marketing requirements, and service procurement
• Ability to prepare procurement budgets and forecasts.
• Data analytics and reporting skills
• Familiarity with ERP, procurement software, and advanced Excel/Google Sheets

Soft Skills

• High integrity and strong ethical standards.
• Excellent communication and presentation skills
• Strong analytical and critical thinking.
• Strong organizational and time management skills.
• Ability to multitask in a fast-paced environment.
• Team player with leadership potential.
• Strong problem-solving and decision-making ability.

EDUCATION REQUIREMENTS

• Bachelor’s Degree in Procurement & Supply Chain Management, Business Administration, Commerce, Logistics, Supply Chain, or equivalent.
• A diploma in procurement is an added advantage.
• Professional certification such as CIPS, KISM, or supply-chain-related qualifications is preferred.
• Membership with Kenya Institute of Supplies Management (KISM) is an added advantage.

EXPERIENCE REQUIREMENTS

• 2–4 years’ experience in procurement, supply chain, or business development.
• Experience in real estate, construction, security services, exhibitions/event management, or facilities management is highly preferred.
• Demonstrated experience in vendor negotiations and tender submissions.
• Experience working with multiple subsidiaries or multi-departmental organizations is an added advantage.
   

TRAINING REQUIREMENTS

• Training in procurement systems, contract management, and tendering.
• Training on ERP or inventory management systems.
• Training in negotiation and supplier relationship management.
• Training in budgeting, cost control, and financial analysis.
• Customer service and business development training.

KEY CAPABILITIES & ATTRIBUTES

• High level of accuracy and attention to detail.
• Strong commercial awareness and market intelligence.
• Ability to support aggressive business development initiatives
• Confidentiality in handling financial documents and supplier contracts.
• Ability to work under pressure with tight deadlines
• Strong leadership potential to step into senior roles.
• Commitment to organizational goals, efficiency, and cost optimization.