Grants Accountant at World Wide Fund for Nature (WWF) Kenya

Key responsibilities
Donor agreements/Secured and Pipeline Reporting

• Identify and summarize the key obligations in specific donor agreements (programmatic, procurement, audit, risk, financial etc) and ensure  these are shared with the internal stakeholders and sub-grantees as necessary
• Participate in donor inception workshops sharing the key expectations with internal stakeholders
• Policy and process improvements on Proposal developments and internal reporting
• Support management in ensuring compliance with statutory requirements and conducting audits in respect to the grants that have been issued.

 
Incoming grants

• Reviews an updated register of all committed/secured donor funds providing critical components such as 
  • Indirect cost recovery and
  • Direct Cost recovery (in liaison with respective accountants)
  • Program area
  • Alignment to SP thematic areas and goals

Financial Sustainability 

• Provide input into and assist in the formulation of the Organisation Financial Sustainability Plan

Grants Support for Outgoing contracts

• Assist the finance team in administering sub partner procurement processes, capacity assessments, contracting, grant award procedures.
• Ensure that sub-grant assessments have been conducted prior to the preparation of sub-grant agreements.
• Act as the primary repository of all sub-grant assessments and executed sub-grant agreements
• Follow-up with respective team members for missing information following the grants assessments to ensure that complete information is maintained
• Support the finance and programme team in identification of any relevant capacity strengthening needs for implementing partners and other programme implementation stakeholders.
• Maintain an updated dashboard for all issued sub-grants indicating primary donors, amounts, deliverables and timelines for deliverables
• With reference to the dashboard, act as a trigger for the internal follow-up of key programmatic and financial deliverables as timelines approach
• Assist in the follow up and liaison with implementing partners on financial matters relating to implementation schedules based on approved grant agreements
• Assist in review of Implementing partner reports, timely provision of review feedback and ensuring subsequent implementation of any agreed upon post review actions within the stipulated time frames.
• Assist management in regular monitoring of financial transactions and obligations against budget and partner grant requirements
• Assist in the follow-up of key audit findings relating to sub-grantees arising from internal and external audits
• Assist management in dissemination and enforcing of policy procedures in respect to partner management of grants.
• Manage issuance of internally executed sub-grant agreements and follow-through for full execution
• Provide status of pending out-going grants every two weeks

Outgoing Consultancies and service contracts

• Reviews accrual information for consultancies as provided by the procurement team  and ensure all deliverables were met prior to posting of such accruals

Reporting
Spend rate reports/Funds utilization

• Take part in the Funds utilization team and provide input to the optimal utilization of funds for conservation delivery

Donor reporting/NPO Reporting

• Donor reporting and Maintaining a quarterly donor reporting log that will inform compliance with stipulated donor reporting timelines
• post-award management and monitoring of grants and contracts as well as project closure of project financial activities
• Donor reporting for allocated portfolio of projects.

Other Roles

• Backstopping the grants officer while on leave or as circumstances may dictate.

Required Qualifications:

• Bachelor’s degree in a Business field such as accounting, finance, strategic management, business, economics etc.

Experience:

• Minimum of 5 years of experience in grants management or programme/projects finance and accounting & reporting, within an international organization with complex donor requirements or a multinational company.