HR Business Partner at Adept Systems

As the HR Business Partner, you will serve as a strategic partner to business leaders, providing end-to-end HR support to drive organizational effectiveness, workforce planning, and employee engagement. In this role you will ensure alignment between HR initiatives and business objectives while fostering a positive and productive work environment.

Key Responsibilities 

 Strategic HR Partnership & Workforce Planning

• Partner with Heads of Departments (HODs) and managers to align HR strategies with business goals.
• Lead the headcount planning and approval process. This will include Compiling staffing needs based on business demands, preparing and presenting staffing proposals for leadership review and ensuring proper documentation and approvals for implementation.
• Conduct HR reviews with HODs/managers, including analyzing staff costs, including casual labor utilization and collaboration on improvement initiatives and setting performance targets.

Talent Acquisition & Onboarding

• Work with hiring managers to review hiring needs and develop accurate job descriptions.
• Conduct second-level CV screening to ensure quality shortlisting.
• Provide interview support, including structuring assessments and participating in interviews where necessary.
• Champion the onboarding process to ensure seamless integration and experience for new hires.

Performance Management & Employee Relations

• Guide the performance management cycle, including setting up KPIs, review timelines, and feedback mechanisms.
• Facilitate performance improvement plans (PIPs), coaching sessions, and growth paths for underperforming staff.
• Manage the disciplinary process i.e.: Draft show-cause letters, coordinate disciplinary hearings, and implement outcomes in accordance with policy and ensure fair, consistent, and legally compliant resolutions.
• Promote a positive workplace culture through engagement initiatives, and monthly HR employee feedback forums.
• Act as the first point of contact for all employee relations matters; mediate conflicts and manage grievances professionally.

HR Compliance & Policy Implementation

• Ensure compliance with all local labor laws, health and safety standards, and employment regulations
• Maintain employee records and ensure HRIS accuracy
• Regularly review and update HR policies to ensure relevance and compliance.
• Support HR audits and internal control requirements.

Learning, Development & Culture

• Collaborate with the L&D team to ensure learning programs are aligned with department and business goals.
• Work with department heads to identify skill gaps and feed into the L&D needs analysis process.
• Champion the implementation and adoption of learning initiatives across business units.
• Be a visible ambassador of the company’s values and drive initiatives that promote a positive, inclusive culture.

Academic and Professional Qualifications

• Bachelor’s degree in human resources, Business Administration, or related field.
• Master’s degree in a related field will be an added advantage.
• Minimum 5 years in HR, preferably as an HR Business Partner or HR Generalist in a fast paced environment.
• Strong knowledge of labour laws and maintain high standards of HR practice.
• Excellent communication, negotiation, and conflict resolution skills.
• Proficiency in HRIS and Microsoft Office.