Human Resource Assistant at Peace Winds Japan

The Human Resource Assistant will support the HR department in the implementation of HR functions, ensuring compliance with organizational policies and procedures. The role includes in assisting in recruitment, payroll processing, employee relations, and administrative HR tasks.

Key Responsibilities:

Recruitment and Onboarding

• Assist in advertising job vacancies and screening applications
• Schedule and coordinate interviews and assessments
• Support in the preparation of employment contracts and offer letters
• Facilitate new employee onboarding and orientation programs

Employee Records and Management

• Maintain and update employee records, including employment contracts, leaves, and performance appraisals
• Ensure HR documents are filed accurately and confidentially
• Assist in tracking probation periods and contract renewals

 Payroll and Benefits Administration

• Support in payroll processing, ensure accuracy in salaries as per donor allocations, deductions, and benefits
• Assist in maintaining records related to statutory deductions (NHIF, NSSF, NITA, HL, PAYE)
• Handle staff medical insurance claims and benefits administration

Employee Relations and Welfare

• Respond to employee inquiries regarding HR policies and benefits
• Support in handling grievances and disciplinary matters as per organizational policies
• Assist in organizing staff welfare activities and events

Compliance and Policy Implementation

• Ensure compliance with labor laws and organizational HR policies
• Assist in implementing HR policies and standard operating procedures (SOPs)
• Support in conducting HR audits and ensure proper documentation

Required qualifications, skills and experience Education:

• Bachelor degree in Human Resources Management, business administration and/or a Diploma in Human Resources Management/Business administration.

Experience:

• 3 years’ relevant experience in a similar position or as a Human Resource Assistant in a non-profit organization. Microsoft Office packages applications and familiar with HR System