Human Resources Advisor (Operations) at Mary’s Meals International

• We are delighted to be recruiting for a talented Human Resources Advisor, Operations (1 Post) to join our team in Lodwar, Turkana County in Kenya. This is national based role with Hybrid working arrangements.
• Reporting to Head of Human Resources and People Development, the role is responsible for the provision of high-quality HR
• Operations outputs, overseeing Workforce Planning, Recruitment, Onboarding, Staff Development, Reward, Engagement, Retention, Separation and Compliance.

Key duties & responsibilities for the role include:

• Human Resources Policy and Standards Development and Implementation
• Support the development, review and implementation of Human Resources policies and standards
• Performance Management and Talent Development
• Implement performance management processes, systems, materials, and training to facilitate high performance in the organization.

Employee Relations

• Take proactive steps to prevent and address potential risks in employee relations, emphasizing a problem-solving approach.
• Implement proactive measures to address and minimize potential risks in employee relations.
• Ensure disciplinary, grievance and other relevant procedures are administered in an equitable and fair manner and in compliance of the MMK Policies and procedures and meets all legal and labour regulations and requirements.
• Absence and Leave Management
• Monitor, identify trends and support managers with absence management in both short term and long-term absences.

HR Operations

• Enrol staff into the organization employee benefits in accordance with applicable policy.
• Coordinate with Health Insurance providers to track use of the health insurance benefit.
• Prepare monthly payroll inputs for authorization by relevant function heads.
• Process all insurance claims for work related injuries on ongoing basis.
• Support the work of the Health and Safety committee in line with OSHA regulations.
• Ensures each eligible employee is issued with the appropriate personal protective equipment to perform his or her duty at an acceptable standard.
• Implement strategies for recognizing employees who demonstrate behaviors aligned with the organization’s competency framework.
• Ensure the organization gets best value for the money with all HR service providers.
• Maintains an updated and accurate employee database in a format that meets the needs of the organization.
• Work closely with the finance team to determine and manage annual department budget.

People & Culture Reports & Metrics

• Design, create, implement and maintain Human Resources Dashboards and Reports.
• Analyze trends and statistics of Human Resources data and provide recommendations to management.

Risks and Liability Mitigation

• Identify labour related legal requirements and government reporting regulation relevant to the organization and ensure compliance.
• Review organizational activities for potential and existing areas of risk exposure and advise the head of function; make recommendations and appropriate risk transfer mechanisms to minimize liabilities.

Collaborations and Networking

• Engagement with strategic partners, linkages and networks & partnership development.
• Participation in committee’s/taskforces inter-agency work groups and other networks as assigned.
• Provide regular updates on HR activities and plans at regular meetings with management staff.

Other

• Any other duty that may be assigned from time to time.

Qualifications, Knowledge, skills and experience
Essential

• Minimum Kenya Certificate of Secondary Education (KCSE) overall grade of B plain and a bachelor’s degree in human resource management/development, Business Administration/Management, (Human Resource Management),
• Must have hands on experience in HR budgeting and payroll processing.
• Ability and commitment to the highest ethical standards including maintaining confidentiality.
• Results oriented individual with ability to maintain high accuracy and work quality standards.
• Ability to use evidence and data to create insight, problem solve, develop ideas and measure impact.
• Ability to build effective working relationships and influence at all levels to allow you to work collaboratively across the organisation to achieve strategic objectives.
• The ability to work flexibly within a small team and have a positive, “can do” attitude.
• Ability to organize and prioritize workload to meet deadlines.
• Exceptional communication and relationship building skills.
• Experience in use of key HR systems.
• Skills in Conflict Management and Dispute Resolution.
• Must be a Kenya citizen with a current Certificate of Police clearance.