Human Resources Assistant at Eleven Degrees Consulting

The Human Resources Assistant will provide administrative support to the HR Team across the Group of Companies. This role includes facilitating recruitments, maintaining HR records, assisting with payroll data preparations, monitoring attendance and leave data, and supporting the preparation of Monthly HR Reports for the Head of HR.

Key Duties/Responsibilities:

Recruitment and Onboarding Facilitation:

• Assist with recruitment tasks: process requisitions, draft job adverts, review Job Descriptions with recruiting managers.
• Post job advertisements on various platforms.
• Review, perform basic reference checks, and share CVs for shortlisting with line managers.
• Schedule and facilitate interviews, communicate results to candidates.
• Coordinate with other departments to ensure smooth onboarding.

HR Administrative Functions:

• Provide administrative support to the HR team and coordinate logistics for HR events and meetings.
• Document performance evaluations, disciplinary actions, and employee achievements.
• Respond to standard employee queries about policies, benefits, and hiring processes.
• Track employee attendance and leaves, liaise with line managers for updates.
• Schedule and track compliance training sessions.

Employee Documentation and Records Management:

• Maintain physical and electronic employee records.
• Record changes in employee status, such as promotions, transfers, and terminations.
• Ensure all necessary documents are signed, filed, and retained according to legal standards.
• Assist in preparing and distributing employment contracts and related documents.
• Maintain the confidentiality and integrity of HR files and records.

HR Compliance Functions:

• Serve as a point of contact for compliance-related queries.
• Facilitate communication to resolve compliance issues.
• Assist in implementing and monitoring HR policies and procedures.
• Stay informed about changes in employment laws and regulations.
• Support HR audits by gathering necessary documentation.

Payroll Support:

• Communicate with accountants across the Group for payroll updates.
• Input and maintain employee data in the HRIS system.
• Collect and review biometric data to document hours worked and absences.
• Address discrepancies and resolve time and attendance issues.
• Maintain accurate payroll records and assist in generating payroll reports.
• Respond to employee inquiries about payroll issues.

Reports:

• Compile and maintain HR data for reporting purposes.
• Assist in analyzing HR data to identify trends and areas for improvement.
• Generate standard HR reports, such as headcount, turnover, and training reports.

Qualifications:

• Degree in Business Administration, Human Resources Management or its equivalent
• Certified Human Resource Professional (CHRP)/ Higher National Diploma is desirable.
• Knowledge of labor laws and employment regulations.
• At least 2 years of experience handling HR processes.
• Minimum 1 year of experience with HRMIS
• IHRM membership

Key Skills and Competences:

• High degree of sensitivity and confidentiality.
• Attention to detail, results-oriented, excellent interpersonal and communication skills.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• High moral standing with impeccable integrity.
• Teamwork and problem-solving skills.
• Ability to manage conflict and create resolutions.