Learning, Monitoring and Evaluation (LME) & Reporting Officer at Strathmore Business School

JOB PURPOSE:

• To coordinate Learning, Monitoring and Evaluation (LME), reporting, administrative systems, and organizational learning for the Advancing Women Leadership in Academia Program. To ensure accurate data, strong reporting, timely documentation, and seamless administrative processes that support program performance, donor compliance, and evidence-based decision-making.

MAIN DUTIES AND RESPONSIBILITIES:
Monitoring & Evaluation, Reporting & Learning

• Maintain, update, and continuously improve pillar-level Learning, Monitoring & Evaluation (LME) tools, dashboards, and tracking systems to ensure accurate and real- time performance insights.
• Support the design, coordination, and execution of baseline, midline, and endline evaluations, including development of tools, sampling frameworks, and data-collection protocols.
• Ensure high-quality data collection across all departments by guiding teams on data standards, verification processes, and compliance with MERL frameworks.
• Analyze quantitative and qualitative data to generate actionable insights, trends, and performance narratives that inform decision-making.
• Produce timely, high-quality reports for the PMO, EXCO, and donors, ensuring clarity, accuracy, and alignment with reporting templates and standards.
• Synthesize lessons learned, develop case studies, and document best practices to enhance program learning and continuous improvement.

Organizational Learning & Knowledge Management

• Coordinate organizational learning activities including learning agendas, periodic reflection sessions, and after-action reviews to promote a culture of evidence-based decision-making.
• Document success stories, learning briefs, and knowledge products that capture program achievements, innovations, and insights.
• Maintain and organize an accessible knowledge repository, ensuring all program documents, evaluations, and materials are systematically stored and easily retrievable by staff.

Stakeholder Engagement & Communication

• Support the communication of program results, outcomes, and learning to internal and external stakeholders through well-packaged insights and evidence-driven products.
• Prepare compelling briefs, presentation decks, dashboards, and performance summaries for leadership, donors, and partners.
• Liaise with partners, schools, administrative units, and technical teams to gather data, verify information, and ensure timely submission of reporting inputs.

Resource Mobilization Support

• Prepare evidence-based inputs for proposals, concept notes, donor pitches, and fundraising initiatives, ensuring alignment with program results and MERL insights.
• Maintain and manage donor reporting calendars to ensure timely and high-quality submission of required deliverables.
• Support the development of resource mobilization materials, such as impact snapshots, data summaries, and learning digests, aligned with program performance and evaluation findings.

PRE-REQUISITE
JOB REQUIREMENTS:
The post holder will be required to have and demonstrate evidence of the following qualifications, attributes, and skills:

• Bachelor’s Degree in Social Sciences, Statistics, Economics, Development Studies, or related field.
• A Master’s Degree will be an added advantage.
• 2 - 4 years in LME, project coordination, reporting, or research roles.
• Proficiency in project management systems.

Key Competencies and Skills:

• Analytical thinking and data literacy.
• Excellent documentation and communication skills.
• Understanding of LME frameworks.
• Strong coordination and multitasking ability.
• Integrity and confidentiality.
• Stakeholder engagement and teamwork.
• Gender and inclusion competence.