Logistics Supervisor/Administrator I at GardaWorld

Job Summary:

The logistics supervisor will be responsible for overseeing and managing the day-to-day logistics operations at multiple locations. The role is crucial in maintaining a smooth supply chain and providing effective administrative support to the management.

Key Responsibilities:

Supervision and Driver Management:

• Supervise and manage drivers' activities, ensuring they follow assigned routes and schedules.
• Monitor driver performance, adherence to SOPs, and compliance with safety regulations.
• Handle any driver concerns or issues promptly and effectively.

Journey Planning and Fleet Management:

• Plan and manage driver journeys to optimize delivery routes and maximize efficiency.
• Utilize the fleet management platform to monitor vehicle locations and track progress.
• Ensure proper vehicle maintenance and coordinate repairs as necessary.
• Work with other fleet management apps like those for speed governors
• Monitor, manage and request for adjustments the Total Fuel card balances
• Ensure drivers assisting in coordination in ensuring loading is done fast

Reporting and Data Analysis:

• Pull reports from the tracking platform and analyze data to assess performance against KPIs.
• Prepare regular management reports for review and decision-making by the company directors.
• Provide insights and recommendations for process improvements based on data analysis.

Fuel Management:

• Manage fuel reports and ensure accurate documentation of fuel usage for each trip.
• Monitor fuel expenses and identify opportunities for cost savings and efficiency.

Communication and Coordination:

• Foster clear communication and collaboration between all logistics team members.
• Coordinate with other admins at different locations to ensure seamless operations.

Health and Safety:

• Promote and enforce safety protocols to prevent accidents and injuries.
• Ensure compliance with local regulations and company policies related to health and safety.

Continuous Improvement:

• Identify areas for process optimization and implement efficiency-enhancing initiatives.
• Participate in performance review meetings and contribute to continuous improvement efforts.

Principal Outputs of this Role:

• These should be Specific, Measurable, Attainable, Relevant and Time bound objectives.

Authority:

• Refer to Company Authority Matrix.

Accountability:

• These responsibilities will be monitored and managed through the mid-year and annual performance review and supported through the monitoring of KPIs (Key Performance Indicators).

Competencies:

Essential Personal Traits:

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Knowledge of safety regulations and compliance measures in logistics.
• Ability to work independently and manage multiple tasks efficiently.
• Proficient in using computer software and tools for data analysis and reporting.

Qualifications & Experience:

• Diploma or bachelor’s degree in a related field such as business or supply chain management        
• Proven, over 4 years’ experience in logistics or transportation management.
• Proven experience in logistics or transportation management.
• Familiarity with tracking and fleet management systems.