Office Assistant at Tony Blair Institute for Global Change

Job Introduction

• The role will be under immediate supervision of the Operations and Office Manager to perform general Office/Administrative and Logistics support to the team.

Key Responsibilities

• General office management - ensuring all systems are operational
• Support the procurement of office stationery and consumables
• Assist in preparing brochures, printing / photocopying / binding reports
• Support in managing all office correspondences and filing
• Collate information on assets for input into asset register (Serial numbers, Model Numbers)
• Reporting defects in the toilets, kitchen and general office to the Ops and Office Manager
• Ensuring that necessary office repairs are done
• Run errands as requested by the Ops and Office Manager
• Assist in organising the office and always ensure orderliness
• Monitor stocks of office supplies e.g. stationery, first aid kits etc. to avoid stock out
• Assists in the provision of logistic support for project workshops and training
• Perform other office and security duties as assigned from time to time.

Person Specification

• This is a role in a fast paced office, working across multiple teams and areas of operations. Therefore the successful candidate for the role should be able to display the majority of the following:
• Ability to work with little or no supervision
• Experience in administrative, hospitality or operational field of work
• Completion of at least secondary education or equivalent practical experience. Specific training in hospitality, administration or related work would be an asset
• Experience in the usage of computers and office packages(Ms Word, Excel etc.)
• Comfortable managing multiple demands across teams
• Excellent written and verbal communication skills and attention to details
• Good interpersonal skills and ability to establish and maintain contacts with suppliers
• Fluent in English

Please note: it is essential you have an existing right to work in Ghana to apply for this role.