PA to the Secretary/CEO at Council of Legal Education

Job Requirements

1. ACADEMIC    BACHELOR- SECRETARIAL MANAGEMENT AND ADMINISTRATION
2. DIPLOMA    Diploma in Secretarial Studies & Office Management
3. EXPERIENCE    Have a minimum of four (4) years relevant work experience
4. SKILLS    Be Proficient in computer application
5. SKILLS & COMPETENCIES    Planning skills
6. SKILLS & COMPETENCIES    Communication and reporting skills
7. SKILLS & COMPETENCIES    Interpersonal and negotiation skills and
8. TRAINING    Have attended management course lasting not less four (4) weeks from a recognized Institution

Job Responsibilities

Responsibility Description

1. Maintain the office diary and assisting in planning appointments;
2. Handle and prioritize all outgoing and incoming correspondence (email, letters, packages;
3. Handle confidential documents ensuring they remain secure;
4. Prepare management minutes and circulate; (v) Monitor office supplies to ensure the most cost-effective orders;
5. Maintain electronic paper records and ensuring information is organized and easily accessible;
6. Provide a work environment that is conducive to office visitors,
7. Facilitate work of the officer one is assigned to;
8. Type routine letters, memos and reports from drafts and manuscripts;
9. Process data; prepare and write responses to simple routine correspondence;
10. Operate office equipment and ensuring security of office equipment, documents and records;
11. File documents; receiving, recording and dispatching mail;
12. Handle telephone calls, diary and appointments;
13. Handle routine office duties;
14. Cross referencing correspondence and
15. Arrange for meetings; and
16. Mentor and supervise junior secretarial staff.