Paralegal at ALN Kenya

Roles and Responsibilities

In more detail, the areas of responsibility include:

• Assisting the Associate to prepare standard transaction documentation for real estate matters.
• Assisting in the preparation of completion checklists document for real estate matters.
• Analyzing transaction documents and confirming that the formalities at each stage of the transaction have been done correctly.
• Preparing correspondence relating to real estate matters.
• Maintaining timely and accurate status reports on the transactional progress made on relevant real estate matters.
• Handling and promptly responding to queries from lawyers on the progress made on transactions.
• Drafting stamp duty generation guides and other guides related to raising processes.
• Preparing and issuing lawyer-approved instructions to the registry service providers.
• Follow up with the independent registry service providers and maintain accurate and timely status reports on the transactional progress of real estate matters.
• Prepare complete instructions/memos to the independent registry service providers, review the invoices from the independent registry service providers to ensure that they correspond with the approved instructions and purchase orders.
• Assist the lawyers to undertake any file and account reconciliations on matters.
• Analysing transaction documents and confirming that the formalities at each stage of the assessment, stamping, filing or registration process have been done correctly.
• Assist in preparing and filing standard transaction documentation for various legal matters.
• Conduct online company searches, land searches and other searches utilizing digital registry systems.
• Maintain accurate and timely status reports on the transactional progress of various legal matters using digital tools.
• Assisting in the preparation of standard forms for real estate matters in connection with any registry process.
• Assisting in the preparation of pre and post registration checklists and verifying that registry formalities have been executed correctly.
• Handle and respond promptly to queries from lawyers regarding transaction progress.
• Build and maintain effective working relationships with team members and independent registry service providers.
• Filing of stamped or registered documents in the relevant online document management platforms including Worksite or managing transactional virtual data rooms.
• Assist in undertaking reconciliations and file closing procedures as may be instructed from time to time.
• Perform other tasks as deemed appropriate by the firm.
• The role will be based in Nairobi, Kenya, with travel within and outside East Africa.

Experience and Personal Qualities

This role will require a detail-oriented, organised, and an efficient person to support the lawyers.

The following experience is preferred: 

• Must have a Diploma in law (Paralegal studies) from a recognised institution.
• A minimum of at least two (2) years of relevant work experience of progressive working.
• Ability to multitask and work in a fast-paced environment.
• Must be analytical, detail and result oriented individual.
• Must have excellent computer skills and proficient in excel and word programmes.
• Must have the ability to work within strict deadlines and limited supervision.
• Excellent verbal and written communication skills and the ability to communicate clearly with a range of people from diverse backgrounds.
• Must have good understanding of the legal profession.
• Must be very organised and good in time management.