Payments Operations Coordinator, Africa at Nature Conservancy

WHAT WE CAN ACHIEVE TOGETHER

The Payables Coordinator will support TNC Africa operations in the following functions: timely review and approval of invoices & expense reports in concur, review & approval of travel cash advance requests and timely liquidation. The position ensures compliance with TNC policies and procedures and best practices in Operational financial management. The role reports to the Operations Manager-Africa Region and works closely with the operations, Human Resources, and Finance Team. 

WE'RE LOOKING FOR YOU

The Payables Coordinator will work as part of a team within a business unit, coordinating tasks related to one or more functional activities. The payables Coordinator will be responsible for the following.

• Ensure timely review & approval of Invoice payments & expense reports in concur as per TNC policies, procurement procedures, compliance, accounting codes and supporting documents.
• Ensure timely classification of paid expense reports and generation of reports on trends to inform decision-making.
• Monitoring employees’ timely liquidation of Cash advances & ensuring compliance with TNC cash advance policy. 
• Approve cash advance requests in concur ensuring all requests are well-supported and in compliance with TNC policies.
• Liaise with supervisors for timely approval of official expenses
• Provide effective supervision of Operations Officers and excellent service provision across the business unit
• Conduct capacity building of all staff to ensure all are competently using the financial systems for timely payments and reconciliation.
• Be willing to travel, work overtime, and work evenings and weekends as needed.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

WHAT YOU'LL BRING

• Bachelor’s degree in finance, Accounting, Business Administration, or related field and four years of related experience or equivalent.
• Professional Accounting Qualification CPAK/ ACCA or equivalent
• Supervisory experience
• Experience using accounting and financial reporting systems (ERPs).
• Experience negotiating agreements.
• Experience supervising staff, interns, and/or volunteers.
• Excellent analytical and quantitative skills.
• Excellent verbal and written communication skills.
• Demonstrated a high level of integrity and trust.
• Experience working with a wide range of people, such as the Board of Directors, Donors, Volunteers, and/or all levels of staff.
• Experience working with cross-functional teams.

DESIRED QUALIFICATIONS

• Over 7 years’ experience working in accounting or finance and processing financial payments in an International NGO
• Experience supporting financial operations for multiple countries across Africa
• Experience in Supply Chain and procurement
• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Ability to manage and implement complex processes and diverse activities.
• Ability to work in partnership with others in a collaborative role.
• Advanced knowledge of current and evolving technology utilized by the program.
• Demonstrated ability to conceive and write creatively for various audiences.
• Proficiency in interpreting guidelines and manipulating, analyzing, and interpreting data.
• Strong organization, planning, and problem-solving skills.
• Successful experience implementing strategic program goals.