Personal Assistant to the Managing Director at Agricultural Finance Corporation (AFC)

Roles and Responsibilities 

• Completes a broad variety of administrative tasks for the Managing Director including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. 
• Plans, coordinates and ensures the Managing Director's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Managing Director’s time and office. 
• Communicates directly, and on behalf of the Managing Director, with Board members, Corporation staff, and others, on matters related to MD's programmatic initiatives. 
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. 
• Provides a bridge for smooth communication between the Managing Director's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. 
• Works closely and effectively with the Managing Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Managing Director updated. 
• Provides leadership to build relationships crucial to the success of the Corporation, and manages a variety of special projects for the Managing Director;
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Managing Director's ability to effectively lead the Corporation. 
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings 
• Assists in coordinating the agenda of senior management team meetings and offsites, and all staff meetings 
• Edits and completes first drafts for written communications to external stakeholders Strategic Initiatives 
• Works with Corporate Communications team in coordinating the Managing Director's outreach activities 
• Follows up on contacts made by the Managing Director and supports the cultivation of ongoing relationships 
• Edits all, and creates acknowledgement letters from the Managing Director

Person Specifications:
For appointment to this position a candidate must have: 

• Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management or Bachelor’s degree in Social Sciences or any other equivalent qualification from a recognized institution.
• At least four (4) years of experience in office administration or a relevant position in a comparable position in the Public Service/Private Sector;
• Proficiency in computer applications
• Fulfilling the requirements of chapter Six.