Post of Administrative Assistant Grade 9 (Formerly Grade 7) at South Eastern Kenya University

Job specification

The duties and responsibilities shall entail assisting in:

• Documenting and ensuring proper record keeping for events, activities and operations in in respective Divisions/Schools/ Departments/Sections.
• Collecting, compiling and analyzing of data.
• Ensuring general cleanliness in offices and meeting rooms. 
• Maintaining records of University assets in respective areas.
• Overseeing telephone and registry services in respective Divisions/Schools/ Departments/Sections.
• Drafting reports and briefs.
• Drafting of budgets and procurement plans.
• Making requisitions for office stationery, equipment and furniture and other required materials.
• Ensuring security of records, stationery, office equipment furniture etc.
• Coordinating transport and logistics for in respective Divisions/Schools/ Departments/Sections.
• Offering secretariat services to university committees.

Person Specification

For appointment to this grade a candidate must:

• Have Bachelors Degree or equivalent from an accredited and recognized university.
• Be a Member of a recognized professional body (where applicable).
• Have knowledge of relevant legislation.
• Have proficiency in computer applications.
• Satisfy the requirements of Chapter Six of the Constitution of Kenya (2010) on Leadership and Integrity.