Procurement Assistant at Mission for Essential Drugs and Supplies (MEDS)

Key Responsibilities:

• Receive and record purchase requests from end-users to ensure timely procurement of goods and services.
• Key in purchase orders to prevent stockouts and maintain adequate inventory levels
• Obtain authorization from relevant approvers and designated signatories to formalize procurement transactions
• Update the vendors master list for reference and decision-making
• Track the status of purchase orders and inform relevant staff of estimated delivery times or changes affecting delivery conditions to manage expectations.
• Receive and record supplier invoices for non-trade commodities attached to requisitions to facilitate prompt payment and maintain accurate financial records.
• File all procurement documents systematically for recordkeeping and audit purposes, and maintain orderly files on active orders, including changes and partial shipments.
• Receive and record tender samples, to facilitate decision making

Candidate Profile:

• Diploma in Supply Chain or a related field
• At least 3 years of experience in a busy Procurement Department in a Pharmaceutical Organization
• Technical Competencies; MS Suite Proficiency; knowledge of the Public Procurement and Asset Disposal Act; MS Suite Proficiency
• Functional skills; Communication skills, Problem-solving, Interpersonal skills, record management, Organizational skills, keen to details and high level of integrity