Procurement Co-ordinator at TakaTaka Solutions

Job Purpose

• The Procurement Coordinator shall lead and oversee the company’s procurement operations, ensuring effective supplier sourcing, cost efficiency, compliance with policies, and alignment with organizational strategy. The role involves supervising procurement staff, coordinating interdepartmental needs, managing supplier relationships, and driving continuous improvement in procurement processes.

Key Responsibilities

• Oversee the end-to-end procurement process, ensuring accuracy, compliance, and timeliness.
• Develop, monitor, and manage procurement plans and departmental budgets.
• Approve purchase requisitions, LPOs, and contracts within delegated authority.
• Lead supplier sourcing, evaluations, and prequalification to ensure quality and reliability.
• Conduct supplier negotiations and manage high-value contracts and framework agreements to secure favorable terms.
• Monitor supplier performance and resolve delivery or quality issues promptly.
• Consolidate procurement needs across departments to leverage economies of scale.
• Supervise the maintenance of accurate supplier records, procurement documentation, and asset tracking systems.
• Track and manage inventory levels in collaboration with the stores team, ensuring optimal stock levels.
• Verify and reconcile supplier invoices against purchase orders and deliveries before forwarding to Finance.
• Maintain procurement files and documentation in an audit-ready state at all times.
• Conduct market analysis to identify trends, price fluctuations, and alternative sourcing options.
• Standardize procurement processes and implement best practices to improve efficiency and transparency.
• Guide, train, and mentor procurement staff to build capacity and strengthen performance.
• Collaborate with Finance to forecast procurement expenditures and support cash flow planning.
• Drive supplier performance evaluation programs, including scorecards and review meetings.
• Ensure full compliance with statutory, regulatory, and internal procurement requirements.
• Liaise with internal departments to ensure their procurement needs are met efficiently and effectively.
• Monitor and analyze procurement KPIs to assess departmental performance and identify areas for improvement.
• Prepare and present regular management reports on procurement activities, cost savings, and supplier performance.

Minimum Qualifications

• Bachelor’s Degree in Procurement, Supply Chain Management, or a related field.
• Fully registered member of the Kenya Institute of Supplies Management (KISM) will be an added advantage.

Experience Requirements

• Minimum Five (5) years of progressive experience in procurement and supply chain management.
• At least Two (2) years in a supervisory or coordinator role.
• Proven experience in supplier negotiations, contract management, and strategic sourcing.

Technical Knowledge & Competencies

• Strong understanding of market dynamics and supplier landscapes.
• Expertise in strategic sourcing, logistics, and contract management.
• Competence in budgeting, demand forecasting, and financial controls.
• Knowledge of procurement risk management and mitigation strategies.
• Proficiency in procurement systems and ERP software.
• Thorough understanding of procurement laws, regulations, and ethical standards.

Behavioral Competencies

• Strong leadership and people management skills.
• Excellent negotiation and contract management abilities.
• Analytical and strategic thinking skills.
• Excellent communication and stakeholder engagement abilities.
• High level of integrity and professional ethics.