Procurement Officer – Senior Assistant Registrar at Ghana Academy of Arts and Sciences (GAAS)

Under the Executive Secretary, the Procurement Officer oversees purchasing activities and ensures that purchasing items are both cost-effective and of high quality. He/she evaluates suppliers, products and services, negotiates contracts, maintains positive supplier relations and ensures that purchases are cost-effective and of high quality.

Scope of Work

• Prepare annual procurement plan, embodying a detailed list of anticipated purchases and regularly updates the plan;
• Prepare tender for goods, works and services within the approved threshold;
• Keep suppliers’ database register;
• Prepare request for proposals and advertisements for consultancy services;
• Undertake bid opening and evaluate submissions for goods, works and services;
• Monitor the procurement processes of projects to ensure conformity with the established procedures;
• Prepare quarterly procurement status report;
• Serve as Secretary to the Academy’s Entity Tender Committee; and
• Perform any other duties that may be assigned by the Honorary Secretary or the Executive Secretary.

Qualification Required & Experience

• Candidates should hold a good first degree and a Master’s degree in supply chain management, business administration, purchasing management or a related field of study.
• Candidates should have at least five (5) years post-qualification experience in procurement.

Qualities

• Should have an analytical mind and keep up with product and service trends;
• Possess a strong understanding of local and global market trends, procurement strategies organisational objectives and supplier capabilities to ensure success;
• Communicate the value of strategic sourcing and procurement to key suppliers and develop and maintain relationships with suppliers;
• Evaluate existing procurement policies and procedures and update them when necessary;
• Work with key procurement software and systems;
• Must have strong negotiation skills; and
• Must be computer literate.

Tenure

Performance-based promotion or until the incumbent reaches the compulsory retirement age of 60 years.

Remuneration: The salary attached to the position is equivalent to that of a Senior Assistant Registrar in a public university in Ghana.