Procurement Officer at United Nations Office for Project Services (UNOPS)

Summary of key results: 

• Implementation of operational procurement strategies
• Management of procurement processes
• Implementation of sourcing strategy and e-procurement tools

Team Management 

• Facilitation of knowledge building and knowledge sharing
• Implements key aspects of operational procurement strategies focusing on achievement of the following results:
• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system. 
• Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
• Provides technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:
• Timely and duly prepared elements of procurement plans and monitoring of their implementation
• Guidelines followed on embedding sustainability along the procurement process.
• Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation. 
• Preparation of submissions to the Contract and Property Committees (CPCs). 
• Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.
• Advice, remedial actions, or solutions to Project Managers on procurement issues.
• Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures. 
• Implementation  of sourcing strategy and e-procurement tools focusing on achievement of the following results:
• Development and management of the rosters of suppliers. 
• Utilization of sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area. 

Team Management:

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
• Provide oversight, ensuring compliance by team members with existing policies and best practices.

Knowledge Sharing:

• Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.
• Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.  
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education: 

• Bachelor’s degree or equivalent preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field is required.
• Master's degree in Procurement and/or Supply Chain Management or related field is an asset.
• Certification from the Chartered Institute of Supply and Management (CIPS) or similar international Certification is an asset

Experience: 

• A minimum of two (2) years experience in Procurement  and/or Supply Chain Management is required
• Experience working with a range of stakeholders in developing countries is desirable.
• Experience in the use of Google Suite packages is desirable
• Knowledge of UNOPS Procurement Rules and Regulations is a distinct advantage.

Language: 

• Full working knowledge of English is required. 
• Knowledge of another official UNOPS language is an asset

Competencies

• Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. 
• Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
• Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
• Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
• Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.