Programme Management Assistant at United Nations Environment Programme (UNEP)

Responsibilities

• Assist in the coordination of electric mobility programme/project planning and preparation work, monitor status of programme / project proposals and receipt of relevant documentation for review and approval.  
• Compile, summarize, and present basic information/data on the electric mobility programmes /project and related topics or issues.  
• Review project documents especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties upon approval.
•  Review budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system.  
• Compile, summarize and enter data on project delivery; draft related status reports, identify shortfalls in delivery, budget overruns, and bring to the attention of management.  
• Draft correspondence on budget-related issues and prepare and update periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets.  
• Provide general office assistance; respond to complex information requests and inquiries; review, logs and routes incoming correspondence; set up and maintain files/records; organize meetings, workshops; handle routine administrative tasks, such as maintaining attendance records, assessing telephone billing.  
• Provide guidance/training to new/junior staff.  
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
•  Assists with visualizations and updating information material such as web pages or brochures.  
• Perform other duties as may be assigned.

Competencies

• PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to sustainable mobility programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to work well with figures, undertake basic research and gather information from standard sources. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.  
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise, is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.  
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments, adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

• High school diploma or equivalent is required.

Job - Specific Qualification

• Additional training in Environment Studies, Environmental Sciences, Environmental Policies, Engineering, Economics or related field is desirable.    

Work Experience

• A minimum of five (5) years' work experience in programme or project administration or related area is required.
• The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher.    
• Experience working with an Enterprise Resource Planning (ERP) system is required.    
• At least two (2) years of work experience in implementing sustainable mobility projects /programmes is required.    
• Experience working on electric mobility projects is desirable.    
• Experience working with an international organization is desirable

Deadline : Jun 26, 2024